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Finance and Operations Director

4 months ago

Washington, United States Pathfinder Services Full time

Pathfinder is seeking an experienced Finance and Operations Director for the anticipated USAID-funded Accelerating Choice, Equity, and Sustainability for Services (ACCESS) project. The purpose of this project is to improve sexual reproductive health and related health outcomes among adolescents/youth and other underrepresented and underserved populations by advancing excellence, innovation, and best practices in service delivery. The Finance and Operations Director has primary responsibility for overall financial management and administration of the activity. S/he will be responsible for management of all accounting and sub-grants and ensure financial operations are in compliance with USAID regulations. This position is contingent upon project award and funding. Major Activities and Responsibilities Financial Management Oversee the project's management of financial functions ensuring donor/contract compliance. Assist COP in the successful implementation of the project, including timely preparation of high-quality budget forecasts, pipelines and financial statements, and management of expenses within approved budget. Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds. Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to Pathfinder's Finance Division and USAID, including providing guidance to project staff and partners. In collaboration with Human Resources business unit, identify, select, manage performance of, and mentor finance and administrative staff ensuring professional growth and development as well as capacity building. Oversee sub-grantees/sub-contractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful, sustainable and eligible to receive donor funds and to manage donor funds in accordance to standard policies and procedures. Coordinate and lead the annual audit process, liaise with external auditors and the finance team and senior management team; assess any changes necessary. Effectively communicate and present critical financial matters to members of senior management team. Operations Management Provide leadership and management during project start-up and close-out with regard to the project office, bank account, operations and logistics, staff administration, telecommunications etc. Implement administrative and financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions. Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations. Develop management policies and procedures to ensure efficiency, quality, and all resources are in place, adhered to, and in compliance with local laws, donor rules and regulations. Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners. Ensure that security guidelines and procedures are established, maintained, updated regularly and adhered to by the project team. Monitor the security situation and provide leadership for staff in emergencies. Establish information technology systems and operational facilities to support project staff and programming. Minimum Education and Work Experience Master's degree in business administration, Finance, Accounting, or another relevant field. Fifteen (15) years of experience in administrative and financial management of large-scale, complex, USAID programs. Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls. Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors. Experience managing USAID contracts mastering USAID rules and regulations and overseeing international and local subcontractors and grantees. Demonstrated success managing complex, multi-million-dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accurate, timely reporting. Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals. Demonstrated experience in managing and supervising a team. Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds. Excellent representational and communication skills, written and oral proficiency in English. Preferred Education and Work Experience In-depth knowledge of USAID project regulations, compliance and reporting. Demonstratedknowledgeandskillsinfinancialplanningandmanagement,humanresources,andprocurement,amongothermanagementsupportareas/functions. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)