Executive Assistant

1 month ago

New York, United States City of New York Full time

Job Description

Work Location: 30-30 Thomson Ave, LIC, NY 11101

Hours: 35 Hours

The NYC Department of Design and Construction, Division of Infrastructure seeks an Executive Assistant to the Deputy Commissioner. The selected candidate will be responsible for performing executive administrative work including answering telephones; scheduling meetings and appointments; monitoring meetings via Microsoft Teams and writing meeting minutes; drafting, editing, and proofreading correspondence; reviewing and assigning incoming mail to appropriate executive staff; utilizing C-Track (the agencys in-house correspondence tracking system) to track and submit responds to Commissioners correspondence when necessary; and creating, maintaining, and tracking executive reports. The Executive Assistant will also provide administrative support to the Executives Senior Program Coordinator in the following functions: assist in preparing responds to project-related requests from the Commissioners Office, Legal Department, Public Affairs and City Hall; prepare responses to external correspondence regarding project-specific inquiries including City agencies, elected officials, and City Hall for the Deputy Commissioners signature, and preparation of PowerPoint presentations. In addition, the candidate will oversee the Divisions administrative workforce and assign work to Office Managers, Administrative Assistants, and other clerical staff on the Deputy Commissioners behalf and as necessary; serve as Office Supplies Liaison for the Executive unit; and create and maintain the Deputy Commissioners electronic files.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:

Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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