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Payroll Manager

2 months ago

Napa, United States Redwood Credit Union Full time

Redwood Credit Union is a not-for-profit financial institution that believes in people over profits. Our mission is to passionately serve the best interests of our Members, team members, and communities. Sticking to that vision has made us one of the most loved financial partners in the many communities we serve. In fact, RCU is the 8th largest credit union in California-and growing. Due to this growth, we recently completed construction on our new, 8-acre campus in Napa and are ready to welcome more than 500 valued team members

Since 1950, Redwood Credit Union has been helping people reach their financial goals and dreams with a focus on helping others. That people-first approach holds true for our employees, too. Our work environment is built on service and trust. It's all possible with a leadership team committed to hiring talented people and helping them develop their careers.

If this sounds like a place you'd like to be, we're eager to meet you

Redwood Credit Union is looking for a Payroll Manager who will be responsible for setting priorities and performance of daily Payroll functions, while providing day-to-day management and leadership to Payroll team members. Oversee data and information related to the preparation of payroll, Retirement, EPIP, management reports, and audits for RCU and RCUSG. This includes evaluating the impact of new and evolving labor laws, payroll changes, accounting changes and design procedures, as warranted.

Essential Functions

Administration

•Delegate, coordinate and review work to ensure quality and timeliness.

•Set daily, weekly, and monthly priorities to ensure Payroll is providing appropriate service to internal and external partners, while meeting all expectations and requirements of the department.

•Responsible for making sure all payroll reports, audits, reconcilements are being performed in an accurate and timely basis.

•Evaluate, design, and implement operationally effective payroll/accounting processes and controls, as warranted.

•Counsel, conduct performance evaluations, train, motivate, discipline, and assign duties for Payroll/Accounting staff.

•Conduct departmental meetings to disseminate pertinent information, and discuss procedures, policies and/or problems to ensure optimum teamwork at all times.

•Coordinate the development and maintenance of written Payroll/Accounting Department procedures.

•Recruit and interview applicants and make recommendations for hiring.

•Collaborate and assist team members in other departments to prepare for significant business opportunities,

Payroll Operations

•Maintain the payroll processing function to include managing employee payroll/timesheet records, review input, ensure payroll systems are correctly updated in a timely fashion, maintain centralized payroll/HR records and oversee distribution of paychecks.

•Document, maintain and keep current on all payroll procedures. Cross train payroll backup on all applicable payroll functions.

•Ensure employee and HR change requests are correctly updated in the payroll system to include changes in wages, tax status, withholdings, deductions, direct deposit, and all other miscellaneous changes.

•Coordinate and interact with federal and state agencies on issues pertaining to employee compensation, general deductions, benefits, and retirement.

•Process terminations, leave buyouts, out of sequence paycheck conditions, paycheck advance reimbursements, and involuntary deductions such as employee levies and garnishments.

•Maintain payroll database to include setting up accounts, add/edit/delete employees, reset passwords, special pay codes, etc.

•Organize, review and submit forms as appropriate associated with federal, state and local authorities, such as W2's and compensation records for the Department of Labor.

•Research, analyze and resolve payroll-related problems or questions including investigation and resolution of questions and discrepancies in paychecks.

•Automate recurring payroll management reports and develop new recurring reports as requested by Accounting/Finance, ERD and RCU management.

•Oversee the employee incentive program (EPIP)/Merit process and make appropriate recommendations to managers.

Minimum Qualifications: Knowledge, Skills and Abilities

    • Proven experience with Payroll Systems.
    • Ability to maintain timekeeping software and report generation, with working knowledge of payroll best practices.
    • Strong knowledge of local, state, and federal regulations.
    • Strong PC skills including proficiency in Excel.
    • Strong interpersonal (verbal and written) communication skills.
    • Ability to communicate with various levels of management.
    • Ability to establish and maintain effective working relationships with a diverse group of people.
    • High degree of discretion required ensuring employee privacy.
    • High degree of professionalism.
    • Strong leadership, organization, and problem-solving skills.
    • Strong analytical skills, highly process oriented, and ability to create efficiencies.
    • Must be self-directed with the ability to direct and supervise the work of others.
    • Ability to plan, implement and evaluate the achievement of goals and work plans.
    • Ability to thrive in a changing, deadline-oriented environment that requires an attention to detail.
Licenses and Certifications
    • Licensed Certified Payroll Professional (CPP) is preferred.
Physical Requirements
    • Ability to stand, bend, stoop, sit, walk, twist, and turn.
    • Ability to lift up to 15 pounds.
    • Ability to use a computer keyboard and calculator.
    • Work environment is indoors, majority of the time is spent at a desk.


The ideal candidate has a combination of education and experience equivalent to a bachelor's degree, with a minimum of eight years of experience processing and managing payroll in either an Accounting or Human Resources department. UKG experience preferred.

Base starting range: $109,000 to $143,000 annually, commensurate with experience.

Our base salary starting range is based on scope and responsibilities of the position, candidate's work experience, education/training, key skills, and internal peer equity. We offer a competitive total rewards package including a wide range of medical, dental, vision, financial, and other benefits.

Redwood Credit Union offers a robust benefits package to our eligible employees including:

•Competitive medical, dental, and vision insurance, mental health offerings

•Employee performance incentive plan

•Salary Advancement- Merit increase based on performance

•401(k) program with employer match

•Time Off- Competitive PTO accrual plus 11 paid company holidays and your birthday off

RCU Discounts and Perks-

- RCU employees are eligible for a .75% discount off RCU standard collateral auto loans

- RCU employees are eligible for a 1% discount on all recreational or boat loan products

- 2% discount off Visas and LOC Loans through RCU

- 0% interest loan to support employees with various immigration related expenses such as visa application fees and relocation costs. Loan amount up to $1,000.

- 0% interest loan to support employees with expenses associated with the naturalization process. Loan amount up to $15,000.

- 0% interest on garment, fitness, or home office equipment loan of up to $500

- 100% financing for employee purchased homes

Why work for Redwood Credit Union?

•Local financial institution, providing unparalleled service since 1950

•Recognized by Newsweek as one of "America's Best Credit Unions 2024"

•Top 5 Healthiest Credit Union in the USA, rated by Glatt Consulting

•Voted Best Places to Work in the North Bay 18 years in a row

•World-class employee engagement scores

•Rated Superior in Service by more than 90% of Members, surveyed by SF Gate

•Recognized by Forbes as one of "America's Best Small Employers 2023"

Internal Team Members

If you are a current Team Member, please apply through the internal careers page located in RCUNET.

We are an Equal Opportunity Employer