Senior Production Specialist

2 weeks ago

Orlando, United States Hilton Grand Vacations Full time

Our vision

We are a global team of memory makers, collaborators, industry leaders, innovators and so much more. We believe amazing vacations and experiences start with teams as diverse as the customers and communities we serve. At Hilton Grand Vacations, your future is bright

The role

The Senior Production Specialist will be responsible for providing administrative and production support to the Social Media department through consolidating requests, information, reservations, etc. from business partners, clients, and vendors. This consolidation will allow for a seamless transition into coordinating the events themselves. This role will include ensuring pre- and post-production processes are handled, maintained, and completed successfully.

The Social Media group is a team of creatives responsible for managing HGV's brand and online presence across various social media platforms.

Key Responsibilities

  • Partners with leadership on the creation and management of production schedules.
  • Gather asset requests and ensure cross-functional partners' needs are clear and accounted for prior to all shoots for both domestic and international markets.
  • Assist in booking of locations, food services, permits, etc. for all shoots.
  • Assist Sr. Manager of Social with on-set production as needed. This includes coordinating flow of shoot, ensuring accuracy with samples and outfits, communicating specifics of each shot to internal creative lead, photographer, assessing and securing backgrounds set designs, and leading freelance support.
  • Coordinate shipment of vital items for events and photo shoots.
  • Create call sheets in partnership, ensuring all talent and vendors are organized and prepared.
  • Partner with new vendors to ensure all new vendor W-8 paperwork is completed prior to photo shoot and talent is setup properly in systems.
  • Familiarity with all stages of event planning, design, and production of events.
  • Develop event shot list and ensure upload process is timely and accurate.
  • Supports comprehensive run-of-show plans, creative needs and timelines for events.
  • Serves as day-of photography and videography for external vendors and supports back-of-house show-runner.
Why do Team Members Like Working for us?
  • Excellent health care options (medical, dental, and vision that encourage preventative care - that start on day 1).
  • Outstanding Paid Time Off (PTO) that allows for adventure, rest, relaxation or recuperation.
  • All new Team Members are automatically enrolled in the HGV Retirement Savings Plan.
  • Our Go Hilton Team Member Travel Program offers accommodations at deeply discounted rates and 50% off at participating hotel-operated restaurants. Pass the savings on since HGV allows you to share additional discounted room nights.
Job details
  • Full-time
  • Hybrid - 50% in office
Key Skills
  • Skilled using MS Office applications
  • Ability to adapt well to changing priorities
  • Experience using Workfront or other project management tool
Experience required
  • Bachelor's Degree
  • 3+ years' experience in special events and production
  • Strong verbal and written communication skills
  • Highly organized and detail oriented and prioritize multiple task
  • Ability to work in a team and assist in the execution of fast-paced special events


HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices. We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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