Administrative Assistant Police

4 weeks ago

Peoria, United States Peoria Park District Full time

**DUTIES**:Under the direction of the Chief of Park Police, the Administrative Assistant:

- Types, handles correspondence and telephone calls and channels communications for the Police Department and other Departments as needed.
- Provides clerical support of copying, scanning, faxing, filing, and mailing.
- Maintains general office files including: inspection forms, departmental purchase orders/invoices, work orders, supportive service data, processes files and manages Police documents, which include, but are not limited to police reports, traffic tickets and ordinance violation tickets.
- Write supplemental police reports as needed.
- Assists in preparation of the annual Police budget.
- Compiles labor cost tracking data for computer entry.
- Coordinates scheduling of the Chief of Police, supervisors and personnel.
- Follows all safety procedures that pertain to the duties performed. Supports all aspects of the Park District’s safety program.
- Performs all other duties as assigned.

**ESSENTIAL FUNCTIONS**:Ability to manipulate keyboard, phone and adding machine. Ability to bend at waist and knees in order to file. Ability to understand and complete record keeping and paperwork relative to job duties. Ability to lift up to 25 pounds occasionally. Ability to solve problems, instruct, coordinate, evaluate, organize, plan, supervise, observe, interpret and advise.

**Education** Associate Degree in Business or related field. Although a degree is preferred, extensive experience in a like position with similar duties and responsibilities may be substituted for all or part of the educational requirement.

**Experience** Requires a minimum of three (3) years experience in general office work or a related field and a working knowledge of general office procedures and Microsoft Word and Excel.

**Knowledge and Ability**
- Ability to deal effectively and personally with the public and with other Park District personnel.
- Ability to remain calm under pressure.
- Ability to respond to a variety of inquiries from the public and staff and make appropriate referrals.
- Extensive knowledge of office procedures and ability to operate general office equipment, including scanner, copier, and multi-line phone system.
- Aptitude for on-the-job training and ability to follow both written and oral instructions.
- Ability to touch-type with a minimum of errors.
- Ability to communicate tactfully, both orally and in writing, utilizing a thorough knowledge of business English, grammar, spelling and copy editing.
- Willingness to become Leads certified and manage Leads records and police officer compliance.
- Ability to be professional, respectful, accountable, innovative, to follow safety procedures, and be equitable to both internal and external customers.

**Personal** - Personal integrity, respect for confidentiality, initiative and resourcefulness are prime requisites.

The Peoria Park District hires without regard to race, color, religion, sex, age, national origin, citizenship status, ancestry, sexual orientation, marital status, disability, pregnancy, military status or unfavorable discharge from military service, protected veteran status or on the basis of any characteristic protected by law.

All qualified individuals are encouraged to apply.

AN EQUAL OPPORTUNITY EMPLOYER.

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