Business Administrator
1 month ago
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Business Administrator
Job Profile Title
Business Administrator A
Job Description Summary
The University of Pennsylvania Press, publisher of scholarly and semipopular books and journals, seeks a Business Administrator to manage and process financial transactions for the Press, supply accurate financial data, help maintain royalty system, and provide the Business Manager with financial information. Reconcile the Press’s financial information to the university’s Business Enterprise Network (BEN) system and supply supporting backup information, record financial activity in shadow accounting package, other tasks as assigned. Reports to the Business Manager.
**Job Description**:
Job Responsibilities
- Process and record all payments, deposits, Business Enterprise Network (BEN) journal entries, P.O.'s, and PCARD transactions.
- Reconcile Press' accounting system to BEN system and report to Business Manager and Comptroller’s Office monthly.
- Process all Evaluations and Questionnaires for new Independent Contractors.
- Process and reconcile permission income in the BEN and Metacomet Royalty Tracker systems.
- Calculate and record new and reprint inventory unit costs.
- Update information in the royalty system and process royalty payments through Penn Marketplace.
- Approve weekly payroll, work-study hires, and enter additional pay in Workday. Reconcile all payroll each month.
- Perform additional duties as assigned
**Qualifications**:
- Associate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.
- 2 - 3 of years’ experience working in a business office, with a preference for having experience in publishing, college/university, or not-for-profit settings.
- Demonstrated ability to work collaboratively with leadership, staff, and outside stakeholders and partners.
- Familiarity with business systems such as MetaComet Systems Royalty Tracker, BiblioLive, Business Enterprise Network (BEN) Financials, Penn Marketplace, Sage 50 Peachtree Accounting, and Office 365 a plus
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Provost's Center
Pay Range
$37,220.00 - $51,000.00 Annual Rate
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.- Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.- Time Away from Wo
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