Administrative Assistant

5 days ago


Lake Station, United States Santefort Services, LLC Full time

Join Santefort Services, LLC, a distinguished family business with over 50 years of excellence in the real estate industry. We specialize in managing 14 residential properties across Northern Illinois and Indiana, dedicated to providing affordable, quality housing. Our mission is deeply rooted in fostering opportunities for our employees and delivering value to our financial stakeholders. At Santefort Services, LLC, we believe that exceptional employees are the key to achieving our mission, and we are committed to recruiting and retaining the best talent.

**Position Overview**: We are seeking a dedicated and organized Administrative Assistant to join our manufactured home community property management office. As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our property management team, ensuring smooth communication and efficient administrative processes.

**Responsibilities**:

- Greet and assist visitors, residents, and prospective tenants in a professional and friendly manner.
- Answer and direct phone calls to appropriate personnel.
- Manage and organize office files, documents, and records.
- Coordinate maintenance requests and communicate with maintenance staff and contractors.
- Maintain accurate resident records and assist with resident inquiries and concerns.
- Assist with scheduling appointments, meetings, and property inspections.
- Perform general administrative tasks such as data entry, copying, scanning, and filing.
- Support property managers and other team members as needed.

**Qualifications**:

- High school diploma or equivalent; Associate’s degree or relevant certification is a plus.
- Prior experience in an administrative or office support role preferred.
- Excellent communication and interpersonal skills.
- Strong organizational skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Positive attitude and willingness to learn and grow within the company.

**Benefits**:

- Competitive salary commensurate with experience.
- Health, dental, and vision insurance options.
- Retirement savings plan with company match.
- Paid time off and holiday pay.
- Employee discount
- Opportunities for professional development and advancement within the company.

Hours are 8:30 am to 5:00 pm Monday-Friday. 2 Saturdays per month are required (10:00 am to 2:00 pm). Hourly pay with quarterly bonus opportunities based on performance. Other benefits include 401K with employer contributions, life insurance, and medical / dental insurance.

Santefort Services, LLC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

Pay: From $16.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Microsoft Office: 2 years (required)
- Administrative Assistant: 1 year (required)

Work Location: In person



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