Administrative Assistant

3 weeks ago

Lake Mary, United States Seminole Science Charter School (K-8) Full time

**Administrative Assistant (School-Based)**

**Job Goal**:
**Qualifications**:

- Undergraduate degree
- Minimum of 1-2 years of clerical or office support experience preferred; 3 years of experience preferred; or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities

**Essential Job Functions**:

- Assists the Principal and administrative team with maintaining records, including but not limited to student records, personnel records, meeting information, etc.
- Maintains files of general records, data files, documents, correspondence, forms, reports, and other materials; posts information to departmental records according to standard procedures
- Answers phone calls and routes them to the proper person or department; answers questions regarding routine matters
- Performs routine clerical and office duties, including but not limited to typing, competing forms, permits, notices, or form letters
- Manages telephone message system (office hours, inclement weather, and other recorded messages)
- Maintains office meeting calendar and schedules meetings held at the school
- Assists school faculty and staff with requests, paperwork, correspondence, etc. as needed
- Submits work orders for repairs and maintenance requests
- Operates copying machines, adding machines, personal computers, and other office equipment
- Maintains, sorts, and distributes mail for school
- Assists personnel with the mailing and distribution of various documents and communication
- Supervises students who are waiting to see administrative staff for various reasons
- Operates the intercom and provides information through the school’s public-address system
- Assist the public at the front desk
- Performs a variety of minor administrative tasks in relieving a supervisor of office details Title: Administrative Assistant (School-based) Reports to Principal
- Performs other duties and responsibilities as assigned by supervisor

**Additional Duties and Responsibilities**:

- Provide coverage for other office staff as needed

**Physical and Cognitive Requirements**:
Must be able to:

- Prepare, read, and comprehend a variety of job-related forms, reports, spreadsheets, plans, records documentation, and correspondence required by the job
- Understand and conform to all rules of punctuation, grammar, diction, and style
- Speak to individuals or groups of people with poise, voice control, and confidence
- Respond adequately to inquiries or complaints
- Write using the standard convention in the language required by the job
- Communicate effectively and efficiently in the language required by the job using whatever communication device or system is required (telephone/computer)
- Perform under stress, deal with the person acting under stress and adapt when confronted with emergency situations
- Be sensitive to cultural differences among individuals and groups of persons
- Operate/use a variety of automated office machines and other office equipment
- Respond adequately to inquiries or complaints
- Interacts professionally and appropriately with the public and district staff in person and on the telephone
- Performs outstanding proofreading skills
- Strives to make sure work is of the highest quality
- Establishes timely work ethics to complete all assigned tasks

Pay: $20.00 - $25.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (required)

**Experience**:

- administrative assistant: 1 year (required)

**Language**:

- English (required)
- Spanish (preferred)

Work Location: In person

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