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Submission Specialist

3 months ago

Cedar Knolls, United States Fingerpaint Marketing Full time

Title: Submissions Specialist

Level: 30

Department: Creative Production Services

Specialty: Regulatory Submissions

**Description**

The Submissions Specialist is responsible for ensuring consistent and accurate regulatory submissions for Fingerpaint Marketing clients. The specialist is immersed in the weekly workflow for assigned brand teams and owns all submissions-related activities for brand projects, inclusive of prework, submission-day tasks, and resubmissions.

**Duties and Responsibilities**

The specialist is expected to:

- Know all brand submission requirements; attend and complete any required brand-specific training and credentialing need to service client work
- Partner with copy, project management, scientific strategy, editorial, and account team members for submission-day success
- Follow and maintain the submissions calendar and attend weekly internal brand team standup meetings to stay informed of deadlines
- Maintain reference library for assigned brands; upload and retrieve references as needed
- Serve as a general advocate for submissions excellence and support the growth and refinement of the submissions team, workflow, and processes

**Job Requirements**
- Bachelor’s degree
- 1 to 2 years of experience as a submissions specialist in the pharmaceutical marketing and advertising industry; prior experience at an agency or pharmaceutical company preferred
- Flexibility in schedule; able to accommodate submissions work for agency teams for East and West Coast hours
- Software/systems proficiency in Veeva Vault and other client submissions systems; Adobe Acrobat, Microsoft SharePoint (Word, Excel, PowerPoint); experience with Workfront and Airtable a plus; Mac user required
- Ability to understand and absorb scientific content
- Ability to work under pressure and multitask; strong attention to detail and accuracy
- Proactive, team player with strong interpersonal skills
- Excellent written and verbal communication, planning, critical thinking
- Exercises good judgment with procedures and policies to determine appropriate action