Legal Administrative Assistant

2 weeks ago

Fairfax, United States Van Metre Companies Full time

The **Legal** **Administrative Assistant** is a member of the Corporate Legal Team which provides support to the entire company. The Corporate Legal Team consists of a General Counsel, two in-house attorneys, two paralegals and a legal assistant. The Administrative Assistant will also serve as an occasional back up to the various corporate office teams, as needed.

**Key Responsibilities**:

- Provide administrative support to the Corporate Legal Team including calendar management/scheduling for multiple team members
- Facilitate and process outside counsel legal invoices
- Oversee and reconcile monthly credit card invoices for multiple team members
- Maintain supply inventory and order supplies
- Maintain spreadsheets and payments for Annual Reports and Annual Registration Fees for various states
- Maintain physical and electronic files
- Facilitate the execution and delivery of legal documents
- Manage and oversee special projects for legal team
- Revise legal documents as requested; word processing, formatting, and editing documents
- Handle and process incoming and outgoing mail
- Provide notarial services
- Assist with special projects and other duties as needed

**Requirements**:

- 3 - 5 years of experience in an administrative position
- Proficiency with Microsoft Office Suite, DocuSign, and SharePoint
- High attention to detail and high level of accuracy in all work
- Ability to work independently on multiple assignments and manage priorities among them
- Self-motivated and able to work with mínimal direction and within deadlines
- Thrives in a fast-paced environment and requires little need for supervision

Van Metre Companies has been named a Top Workplace by the Washington Post for seven consecutive years We have received the Washington Business Journal's Best Places to Work Award for the last six years, and have received their Corporate Philanthropy Award for the last nine years in a row

We offer excellent benefits, and a work environment that fosters and rewards excellence. We also promote work/life balance, including a robust Employee Wellness Program. We encourage employees to make full use of vacation and company paid volunteer time to refresh their bodies and minds.

**Van Metre Mission Statement**

The mission of Van Metre Companies is to build and continually improve upon the storied reputation, earned over the years since the Company's founding in 1955, of providing top quality homes, investment properties and services to our customers and clients. The Company's emphasis on integrity, professionalism and philanthropy ingrained by our founder Albert G. Van Metre, Sr. has garnered trust and respect in the Washington, D.C. area and beyond. It is critical to our future that we maintain that reputation and assure that Van Metre Companies continues to excel in real estate development and construction and in the management of apartment, retail and office investment properties, as well as in the provision of mortgage and related services. It is the task of our dedicated, energetic, and involved professionals to advance our ability to set the benchmark for luxury living and refined commercial development. The capstone of our mission is to make the "Van Metre" signature an icon for elegant residential communities, and industry leading condominium and apartment communities, as well as Class A neighborhood retail centers and office developments.

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