Administrative Assistant Iii

2 days ago

Fairfax, United States Fairfax County Government Full time

**Salary**
- $43,498.00 - $72,496.11 Annually**Location**
- FAIRFAX (FJ16), VA**Job Type**
- FT Hourly W BN**Job Number**
- 24-01107**Department**
- Commonwealths Attorney**Opening Date**
- 05/04/2024**Closing Date**
- 5/10/2024 11:59 PM Eastern**Pay Grade**
- S15**Posting Type**
- Open to General Public**Job Announcement**:
This is an exciting time to join the Fairfax Commonwealth’s Attorney’s Office, as the office embarks on the ambitious criminal justice reform agenda amidst the ongoing national conversation on race and the legacy of racism in the criminal justice system. After taking office in January 2020, Commonwealth’s Attorney Descano’s initiatives have included restructuring the office to produce accountability around reforms, issuing a comprehensive policy to address mass incarceration, and the formulation of a Justice Advisory Council, among others. His passion for reform and creating an atmosphere of diversity and fairness within the office has prompted the offices to seek team members with a passion for criminal justice reform and working to address racial and socioeconomic disparities in the local justice system. The Office seeds to foster a culture of inclusion and diversity, with team members who are eager to take meaningful action to spearhead and institutionalize equity initiatives.

Receptionist in the Commonwealth's Attorney's Office with 34 attorneys and administrative staff. Performs clerical and administrative duties of a legal secretarial nature and related work as required.

**Note**: The assigned functional areas for this position include general administrative assistance, legal support, and/or office management.

**Illustrative Duties**:
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- General Financial Duties_
Uses spreadsheets or databases to organize information and produce standard reports;
Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;
May approve some disbursement forms;
Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;
- Fiscal Administration_
Sets up accounts through corporate systems;
Reconciles ledgers;
Prepares status reports;
Gathers data for use by others in preparing budget;
Prepares transfer vouchers and interfund billing;
Monitors external accounts for discrepancies.
- Accounting_
Prepares wide variety of accounting forms;
Reconciles daily receipts or accounts receivable/payable;
Identifies discrepancies and makes corrections;
Collects required documents;
Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.
- Purchasing_
Verifies requests for goods and services against county contracts and funding sources;
Orders goods or services and follows up/resolves discrepancies and ensures delivery;
Authorizes requests for goods and services in corporate systems;
Ensures appropriate routing and approval of purchase requests.
- Scheduling & Coordinating for Others_
Maintains calendar(s);
Schedules meetings;
Makes and cancels appointments;
Schedules rooms for classes, meetings, conferences, etc.;
Coordinates audiovisual, training equipment, refreshment requests;
Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.
- Communication_
Composes routine correspondence on behalf of the executive/work unit head.
- Office Management_
Provides administrative support and implements procedures;
May supervise others;
Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;
Trains and orients new employees;
Provides and explains relevant policies and procedures.
- General Administrative_
Composes routine correspondence on behalf of the executive/work unit head.
- Receptionist/Public Contact_
Schedule appointments;
Explains departmental policy/procedure but does not interpret them;
Responds to inquiries that require referencing a variety of sources and utilizing
knowledge of the department/county operations.
- Word Processing/Typing_
Keys/types complex documents (e.g., technical);
Proofs spelling and grammar;
Uses multiple software packages to prepare equations, statistics, tables and/or presentations;
Compiles reports from edited drafts;
Uses macros and templates developed by others.
- Information Systems/Software_
Performs data entry with some knowledge of department/work unit/program;
Manipulates screens for additional entries;
Generates routine reports;
Creates simple spreadsheets;
Maintains databases.
- Reports_
Compiles routine factual/numerical reports using readily available information.
- Payroll_
Processes pay adjustments;
Transmits on-line T&As;
Regula

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