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Clerical Assistant

4 months ago

Chicago, United States The Hartford Full time

Clerical Assistant - CD11AN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

RESPONSIBILITIES:

- Utilize and maintain printer; printing and mailing documents, as assigned
- Manage electronic files at high volume and process incoming large size electronic files (.pdf,.zip, etc.)
- Process incoming court e-filings at high volume with accuracy
- Review, identify and accurately label documents
- Complete outgoing subpoena and record requests via external online portal and manage access to online repository; follow-up on compliance with requests
- Download files from external online share sites (Dropbox, Sharefile, etc.)
- Upload files to internal and business partner sites
- Calendar and update court appearances and related events
- Answer phone and direct calls to appropriate parties
- Order office supplies
- Assist with overflow work and any other office related tasks, as needed
- The Clerical Assistant will be expected to communicate effectively to complete assistant and attorney requests

QUALIFICATIONS:

- Bachelor's degree preferred or work experience equivalent
- Proficiency with the Microsoft Office Suite, specifically, Outlook, Word, and Excel
- Effectively manage multiple projects, use time management skills and independent judgment in a high-volume environment
- Demonstrated efficiency, productivity and attention to detail, strong organizational skills and accuracy
- High level of computer literacy
- Basic knowledge of legal terminology is a plus
- Analytic and problem-solving skills
- Must have prior calendar management experience
- Ability to work on strict and short deadlines; able to set priorities and deal effectively with shifting priorities
- Ability to work with confidential and sensitive information and use diplomacy in written and verbal communication with internal and external clients

Additional:

- Work Arrangements: This Role has a Remote Work arrangement, with the expectation of coming into the downtown Chicago office as business needs arise.
- For full-time, occasional, part-time or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, WIFI, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) minimum upload/download speeds of 10Mbps/75 Mbps will be required. To confirm whether your Internet system has sufficient speeds, please visit

from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:
$40,685 - $61,027

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age