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Office Assistant

3 months ago

Oxnard, United States City of Oxnard Full time

***Only the first 50 qualified applicants will be considered for this employment opportunity.**

**The City of Oxnard's **Housing Authority **is seeking** **an** Office Assistant **with excellent customer service and communication skills, and has a passion for serving their community.
- **WHAT YOU'LL DO**:
Assist housing assistance program participants with completing housing assistance paperwork and answer general questions-
Greet office visitors-
- Distribute outreach and marketing materials and general correspondence**Payroll/Classification Title**:Administrative Services Technician
** SUPERVISION EXERCISED/SUPERVISION RECEIVED**:

- Receives close supervision and specific direction regarding assignments and deadlines.

**DISTINGUISHING CHARACTERISTICS**:

- This classification is distinguished from the Administrative Services Technician, Senior in that it performs routine clerical support and customer service duties.
**WORK SCHEDULE**: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on area of assignment staff may be assigned to a shift that is outside the standard work hours. This position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs.

**Essential Functions**:

- (This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)_
- Performs clerical tasks which may include: sorting, routing, scanning and/or filing documents, mail, forms or correspondence; preparing, organizing and distributing forms and routine correspondence
- Provides reception and customer service by answering and prioritizing calls, greeting customers and providing information and services related to assigned area; responds to inquiries, complaints and requests for information; assists with forms; takes messages; and refers customers to appropriate resource
- Reviews, verifies and/or enters data and information; runs reports; tracks and maintains activity logs; may accept and process payments and transactions, handle cash and make change, enter appropriate payment codes, and/or total and reconcile receipts
- Organizes and maintains files, records and documents according to records retention procedures; monitors supply levels and initiates supply orders; maintains and organizes supplies
- Performs other duties of a similar nature and level as assigned

**POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE**:
Positions assigned to administrative support may be responsible for:

- Receiving, sorting, processing, routing and delivering mail
- Operating office machines such as copiers, folding or postage metering equipment
- Providing reception, answering phones and directing callers/visitors
- Preparing and typing documents
- Scheduling meetings and maintaining calendars
- Processing accounts payable/receivable transactions
- Producing standard computerized reports

**Minimum Qualifications**:

- The following are the_ minimum_ qualifications necessary for entry into the classification:_

**EDUCATION**:

- High School Diploma or GED

**EXPERIENCE**:

- One (1) year of related experience

**OTHER REQUIREMENTS**:
- Must be able to communicate in English effectively both orally and in writing.-
**Bilingual in Spanish required**

**General Information**:
**APPLICATION PROCESS**:
- Complete and submit responses to the supplemental questions, if required.-
- Upload resume, cover letter, proof of degree (transcript), or other requested documents.**UNION MEMBERSHIP**: Positions in this classification are represented by the** Service Employees International Union (SEIU).**

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

**REASONABLE ACCOMMODATION**:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

**LEGAL REQUIREMENT**: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department