Administrator/executive Assistant

3 weeks ago

Livermore, United States Lawrence Livermore National Laboratory Full time

Company Description

Join us and make YOUR mark on the World

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.

Pay Range

$104,910 - $130,236 Annually

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

**Job Description**:
We’re looking for a Program Administrator/Executive Assistant to work in a dynamic and fast-paced environment within the Counterintelligence (CI) Program Office. You will be a member of the CI Program leadership team that assists in providing a full range of advanced, diverse, and complex business, workforce, and strategic operations/planning and administrative duties in a sensitive yet highly visible environment. You will serve as a direct point-of-contact and liaison to the Director’s Office and will interface with a wide variety of internal and external personnel and stakeholders, including senior Laboratory leadership at Lawrence Livermore National Laboratory (LLNL), Lawrence Berkeley National Laboratory (LBNL), and Stanford Linear Accelerator Center (SLAC), as well as collaborate and work closely with the CI Program’s core leadership team to formulate creative ideas, options, and solutions to resolve complicated administrative problems. This position is in the Director’s Office.

You will

Partner with the CI Program core leadership team to establish and direct the development of business, operational, and organizational projects. Provide strategic direction, leadership and oversight to multi-faceted and significant initiatives and projects. Manages information and processes from initiation to completion. Research and analyze business, budgetary, and organizational issues, recommending courses of action as an advisor.
Plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements, planning, and activities for the Program on administrative matters.
Supervise exempt and/or non-exempt administrative employees, identify training needs, and provide mentoring. Review, execute, and administer a variety of personnel/recruiting related activities for the Program, ensuring compliance with applicable policies, procedures, regulations, and laws.
Analyze and interpret human resources requirements/guidance and determine courses of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters, including disciplinary actions.
Manage and oversee Program performance management and ranking processes for all classifications, ensuring adherence to Department of Energy (DOE) Office of Intelligence and Counterintelligence (DOE IN) and Laboratory policies and organizational standards.
Independently set priorities when committing the CI Program Director/Senior Counterintelligence Officer’s (SCIO) and Deputy Senior Counterintelligence Officer’s (DSCIO) time; anticipate needs, organize, coordinate, and manage highly complex and confidential calendars. Support the SCIO/DSCIO with their schedules and responsibilities, exercising integrity, ethics, proficiency, professionalism, and confidentiality.
Compose, clarify, coordinate, proof, format, edit, and finalize communications, reports, and actions with sensitivity and flexibility, and disseminate information on behalf of the SCIO to senior management and personnel at all levels across three Laboratories in CI’s Area of Responsibility; DOE IN and DOE IN Field Offices; other Federal agencies and fellow members of the United States Intelligence Community; other national laboratories. Use strategic business models when assessing and responding to inquiries, prioritizing actions, following up, and ensuring resolution on a wide variety of issues.
Plan and manage a variety of internal and external meetings; develop agendas, identify, and coordinate meeting attendees and presentation materials; take and distribute meeting summary notes. Prepare and review a variety of reports for management decision making.
Arrange complex domestic travel and make itinerary adjustments as required.
Recognize, create, and implement plans to promote and foster a culture of inclusion, diversity, equity, and accountability.
Perform other duties as assigned.

**Qualifications**:
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Associate of Arts Degree (AA) in a related field or equivalent combination of significant experience and education in a related business, operational and/or organizational area.
Extensive experience and advanced communication a

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