Administrative Assistant
1 month ago
Have strong administrative skills? Great at writing? Love Cars? We've got a unique role for the right candidate
RESPONSIBILITIES
The responsibilities of the Administrative Assistant are in support of organizational leaders as follows:
- Use various software applications for word processing, data entry, composing, preparing correspondence and travel documents, briefings, reports and graphic presentations.
- Prepare letters, memos, reports, briefings and graphic presentations as required in proper correspondence format based upon staff input and approved Correspondence Guidelines and, in some cases, prepare the first draft. Handling maintenance in accordance with correspondence guidelines.
- Review documents for managers and staff for coordination or concurrence, and for accuracy and conformance with style, format, or procedural requirements and guidelines.
- Track, file, scan, and enter official records and capture all assigned incoming and outgoing correspondence into MIS.
- Receive visitors, screen calls and refer inquiries to the appropriate person.
- Establish and/or maintain office files and databases, including electronic data files consistent with standard file storage/structure methodologies and policies and procedures.
- Support the management of office filing and record systems.
- Provide assistance in preparing meetings or conferences and setting up telephone conferences. Coordinate conference room reservations, arrangements and setups.
- Develop and maintain administrative database systems such as contact lists and shared calendars.
- Responsible for calendar management.
- Responsible for fax receipt/distribution.
- Prepare shipping documents and deliver packages to drop point for pick-up and delivery.
- Operate passenger vehicles for the purpose of carrying out the requirements of this contract as needed. Maintain vehicle records, i.e. gas & carwash receipts, maintenance records, etc., per approved Records Management schedules.
- Other administrative duties as assigned.
REQUIREMENTS
- 3-5 years progressive administrative experience
- Strong correspondence skills
- Keen attention to detail
- Knowledge of Vehicle Handling (e.g. Dealerships, Car Rental Companies)
- Government Clearance preferred
- Must have Class “C” Driver’s License
Powered by JazzHR
BLbqSjgFyj
-
Administrative Assistant
2 days ago
Livermore, United States CentiMark Corporation Full timeJob DescriptionJob DescriptionCentiMark Corporation (the nation's largest commercial and industrial roofing contractor) is seeking an energetic and positive Service Administrative Assistant to support our Service Director and Service Sales Representatives in our Livermore, CA office! This role is paying $24/hr - $26/hr, based on education &...
-
Administrative Assistant
4 weeks ago
Livermore, United States North Wind Group Full time**Job Summary**: **Essential Duties**: - Provide advanced administrative support to Workforce Leadership and the Engineering Training Manager within the Engineering Principal Associate Director's Office (PAD Office). - Serve as a member of the Engineering administrative team representing management in daily matters to gather, clarify, and disseminate...
-
Administrative Assistant
6 days ago
Livermore, United States North Wind Group Full timeNorth Wind Services is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. NWS has an established history of contributing to the success of their customer's...
-
Administrative Assistant
3 weeks ago
Livermore, United States Omni Mechanical Solutions Full timeJob DescriptionJob DescriptionFull time position for a candidate who has experience with Excel/Sheets, Word/Docs, DocuSign, Adobe and Google Drive. Duties would include but not limited to answering phones, issuing PO's, communication with vendors, parts purchaser, equipment rentals, and other operational contacts. Self driven candidates with great time...
-
Project Administration
7 days ago
Livermore, United States JAM Services, Inc. Full time**Project Administration - Junior Project Administrator** JAM Services is a well-established electrical and traffic signal distributor serving the Northern California region. At JAM, we value the advancement of our employees and strive to offer growth opportunities within the company. We are looking for ambitious individuals with a positive...
-
Government Affairs Field Assistant
2 days ago
Livermore, United States Associated Builders and Contractors NorCal Chapter Full timeJob DescriptionJob Description· The Government Affairs Field Assistant, under the supervision of the Director of Government Affairs, will help advance the merit shop construction industry's public policy priorities in Northern California.· Primary responsibilities include scheduling meetings, database management, legislative tracking and reporting,...
-
Direct Care Staff
2 weeks ago
Livermore, United States Bertha Izalee Matella Full time**_Are you a caring, compassionate, and patient person who wants to make a difference in the life of a developmentally mental indidvidual?_** Bertha Izalee Matella LLS, is seeking Direct Care Staff Professionals to provide defined, non skilled care services under the supervision of the Administrator to enable the client to live in the home. The employee is...
-
Executive Support and Accounting
4 weeks ago
Livermore, United States Specialty Construction Management Full timeJob DescriptionJob DescriptionWe are seeking an Executive Support And Accounting to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and supervise lower-level...
-
Admin Behavior Technician
18 hours ago
Livermore, United States A.G.E.S. Learning Solutions Full time**Administrative Behavior Technicians - Clinic-Based (Full-Time)** **Type: Full Time** **Location: Livermore** **Pay rate : $20-27 (Hourly)** As an Administrative Behavior Technician, your position will play a crucial role in our center, integrating both clinical and administrative aspects to support our Behavior Analysts and ensure the smooth functioning...
-
Admin Behavior Technician
18 hours ago
Livermore, United States A.G.E.S. Learning Solutions Full time**Administrative Behavior Technicians - Clinic-Based (Full-Time)** **Type: Full Time** **Location: Livermore** **Pay rate : $20-27 (Hourly)** As an Administrative Behavior Technician, your position will play a crucial role in our center, integrating both clinical and administrative aspects to support our Behavior Analysts and ensure the smooth functioning...
-
Senior Marketing and Communication Specialist
2 weeks ago
Livermore, United States Wheels Bus Full timeSenior Marketing and Communication Specialist Classification Non-Exempt, Full Time Salary range $44.00/HR - $62.00/HR Post date 11/27/2023 Position is open until filled. Submit resumes attention of David Mark, Director of Customer Experience via email at resumes@lavta.org , or mail to LAVTA, 1362 Rutan Court, Suite 100, Livermore, CA 94551 . The Senior...
-
Managed Care Sales Specialist
6 days ago
Livermore, United States Gateway Recruiting Full timeThe Managed Care Sales Specialist is responsible for key account Managed Care Sales. Managed Care sales targets include national payors, national networks, managed care organizations (HMO, PPO, POS, EPO), providers at financial risk (medical groups and IPAs), Self-funded plans, Third Party Administrators, and Workers Compensation payors/networks. Job...
-
Dietary Aide/dishwasher
18 hours ago
Livermore, United States Stratford Villa Post-Acute Full time**Five star facility in Livermore looking for awesome kitchen staff to join our team. Stratford Villa Post-Acute is a 27-bed facility located in downtown Livermore. We care for seniors and short term post acute patients. We are offering a hiring bonus on the paycheck following your 30 days.** Caring for seniors with the goal to achieve their best...
-
Sales Support
6 days ago
Livermore, United States GPOdisplay Full timeJob Description Job Description This Sales & Marketing Support position directly supports the VP of Sales. Duties The duties involved with this position include but are not limited to: Assisting the sales team in creating marketing materials such as email blasts, handouts/brochures, banner ads Manage social media platforms (LinkedIn, Twitter, Facebook,...
-
Sales Support
4 weeks ago
Livermore, United States GPOdisplay Full timeJob Description Job Description This Sales & Marketing Support position directly supports the VP of Sales. Duties The duties involved with this position include but are not limited to: Assisting the sales team in creating marketing materials such as email blasts, handouts/brochures, banner ads Manage social media platforms (LinkedIn, Twitter, Facebook,...
-
HR Generalist
2 days ago
Livermore, United States TransPak Full timeOriginally founded in Silicon Valley in 1952, we’ve been a private, family owned and operated business since 1969. We are humbled by the long-term relationships with our customers, earned through the packaging solutions we offer, including design, engineering, testing, manufacturing, and fulfillment of custom and stock packaging Your Role Compensation :...
-
Sales Support
4 weeks ago
Livermore, United States GPO Display Full timeJob DescriptionJob DescriptionThis Sales & Marketing Support position directly supports the VP of Sales.DutiesThe duties involved with this position include but are not limited to:Assisting the sales team in creating marketing materials such as email blasts, handouts/brochures, banner adsManage social media platforms (LinkedIn, Twitter, Facebook,...
-
Livermore, United States PGTEK Full timeThis role is for an entry-level Infrastructure/High-Performance Computing (HPC) Support Engineer with a focus on Linux and hardware troubleshooting. Prior experience is not necessarily required however a strong passion for Information Technology is mandatory. We are looking for bright, motivated, ambitious individuals who ideally possess a recent...
-
HOME Health
16 hours ago
Livermore, United States HCAOA Full timeGIMAG HEALTHCARE is hiring for dynamic, high energy, HOME HEALTH AIDE / CERTIFIED NURSING ASSISTANCE to join our growing team in The San Francisco Bay Area. We offer competitive compensation with flexibility to allow for work/life balance. Details: The Certified Nursing Assistant/Home Health Aide (CNA/HHA) position works under the direction of a Case...
-
Operations Clerk
1 month ago
Livermore, United States Lakin Tire West Full timeJob DescriptionJob DescriptionOperations ClerkOverview Under management direction, using discretion, and independent judgment, this individual will be responsible for handling administrative duties supporting the Warehouse and Transportation Supervisors and Managers. Support includes the areas of staffing, monitoring productivity standards, ensuring the...