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Administrative Assistant

3 months ago

Jacksonville, United States Deutsche Bank Full time

**Administrative Assistant**:
**Job ID**:R0326080**Full/Part-Time**:Full-time**Regular/Temporary**:Regular**Listed**:2024-06-14**Location**:Jacksonville**Position Overview**:
**Job Title **Administrative Assistant

**Location **Jacksonville, FL

**Overview**

The Administrative Assistant provides the core support that facilitates the working of the Business area to which they are aligned. The remit may also extend beyond office administration as is required to offer the support needed by that business area. The Administrative Assistant’s tasks ensure the day-to-day smooth running of the Business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers, and arranging a variety of deliveries and standard office documentation tasks (e.g., copy typing). There may be a receptionist (e.g., providing first point of contact in meeting and greeting the visitors and telephone callers to the Business area) and / or team activity coordination (e.g., booking conference calls, lunches, processing expenses) aspect to the remit. Administrative Assistants will be in contact with other Administration Profession members and areas of the Bank that support their Business area.

**What We Offer You**
- A diverse and inclusive environment that embraces change, innovation, and collaboration
- A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
- Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
- Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
- Educational resources, matching gift, and volunteer programs

**What You’ll Do**
- Travel bookings, expenses, conference room bookings and necessary catering requests, setting up client conference calls, calendar management, sending out documents (via regular mail, messenger, or express mail)
- Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests
- SPG approval may be required (SPG requests completed by RC)
- Client events
- Coordinating with team in regard to marketing lists, invitations, and mailings
- Working with marketing to make sure all submissions are completed and submitted
- Submitting marketing templates for client events
- Miscellaneous tasks as required

**Skills You’ll Need**
- Excellent organizational skills and time management
- Ability to work to a high-quality level and required deadlines
- Strong relationship building and influencing skills

**Skills That Will Help You Excel**
- Excellent communication skills, both written and spoken
- Prior administrative assistant experience

**Expectations**

It is the Bank’s expectation that employees hired into this role will work in the Jacksonville, FL office in accordance with the Bank’s hybrid working model.

**Deutsche Bank Values & Diversity**

We believe talent is found in all cultures, countries, races, ethnicities, genders, sexual orientations, disabilities, beliefs, generations, backgrounds, and experiences. We pursue a working environment where everyone can be authentic and feel a sense of belonging. Click here to find out more about our diversity and inclusion efforts.

We are an Equal Opportunity Employer - Veterans/Disabled and other protected categories.

Click these links to view the following notices: EEO is the Law poster and supplement ; Employee Rights and Responsibilities under the Family and Medical Leave Act ; Employee Polygraph Protection Act and Pay Transparency Nondiscrimination Provision

**Deutsche Bank Benefits**

At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That’s why we are focused on providing benefits and perks that enable our colleagues to live authentically and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more

**#LI-HYBRID**

**#LI-REMOTE**

**#LI-ONSITE**

Our values define the working environment we strive to create - diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.

Visit Inside Deutsche Bank to discover more about the culture of Deutsche Bank including Diversity, Equity & Inclusion, Leadership, Learning, Future of Work and more besides.

We are an Equal Opportunity Employer - Veterans/Disabled and other protected categories. Click these links to view the following notices: "EEO i