Accounts Payable Specialist
1 month ago
**GENERAL SUMMARY**:
The Accounts Payable Specialist is responsible for processing, tracking, and recording payments in an accurate, efficient, and timely manner. This role will work closely with the Senior Accountant to strategically align day-to-day financial operations with the overall business strategy of Atlas Restaurant Group.
**SUPERVISORY DUTIES**:
- This position does not require supervisory duties.
**ESSENTIAL DUTIES & RESPONSIBILITIES**:
- Prepare select financial statements and documents for local properties as well as those located in Washington DC, Pennsylvania, Texas, and Florida.
- Review all invoices for appropriate documentation and approval prior to payment.
- Perform invoice and general-ledger data entry.
- Execute credit card and bank account reconciliations.
- Generate purchase orders when necessary.
- Obtain and print signatures on all checks.
- Assist VP of Accounting and Finance as well as the Senior Accountant when necessary.
- Participate in improving and streamlining the accounts payable process.
- Adhere to Atlas Restaurant Group's financial control and documentation policies.
**REQUIRED SKILLS AND ABILITIES**
- Ability to demonstrate knowledge basic bookkeeping principles and accounting payable practices
- Strong mathematical skills
- High degree of accuracy and attention to detail
- Solid understanding of accounts payable and financial reporting
- Ability to handle sensitive and confidential information
- Excellent data entry skills
- Effective communication skills, both written and verbal
**EDUCATION AND EXPERIENCE**:
- Bachelor’s degree in Accounting, Finance or a related field preferred
- 2-3 years of relative working experience
- Experience with Restaurant 365 preferred
- Advanced in Microsoft Excel
**CERTIFICATES, LICENSES AND REGISTRATIONS**:
- Must have a valid form of identification.
- CPA is preferred but not required.
**MATHEMATICAL SKILLS**:
- Must have the knowledge to add, subtract, multiply, and divide in all units of measurement using whole numbers, common fractions, and decimals.
- Must have the knowledge to calculate figures and amounts such as discounts, interest, tips, and proportions.
**COMPUTER SKILLS**:
- Must have experience with accounting and finance systems such as Restaurant 365
**LANGUAGE SKILLS**:
- Ability to speak and understand English is required.
- Ability to speak Spanish is not required but desirable.
- Must have the knowledge, skill and ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations;
- Must have the knowledge and ability to write reports, business correspondence, and standard operating procedures (SOPs).
- Must have the knowledge and ability to effectively answer questions and speak before groups of managers, clients, customers, and the general public at restaurant locations.
**REASONING ABILITY**:
- Must have the ability to use common sense to understand and carry out written and oral instructions.
- Must have the ability to creatively solve problems in a fast paced environment using experience and an outside-the-box mindset.
**EQUIPMENT**:
- Must be able to use a desktop or laptop computer;
- Must be able to use various common office machinery such as multi-function telephone, copy machine, postage meter, calculator, timeclock.
**PHYSICAL REQUIREMENTS**:
The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this position. Some requirements may be modified to accommodate individuals with disabilities:
- The individual must be comfortable sitting for extended periods of time.
- Successful performance of this position requires close and constant monitoring of computer screens.
- While performing the duties of this job, the employee is regularly required to stand, walk, reach and handle, manipulate, or feel objects.
- The individual must be able to occasionally stoop, kneel, crouch or lift and carry up to 50 pounds.
- The individual must have sufficient physical mobility or agility to be able to respond quickly to fire or other emergencies.
**INTERPERSONAL REQUIREMENTS**:
- **Personal Accountability**:Follows policies and procedures, reports to work as scheduled, accepts responsibility for one's own actions, and takes initiative to ensure that work is completed correctly and in a timely manner without close supervision.
- **Teamwork**:Develops and maintains effective working relationships with other employees. Maintain professionalism during challenging situations, and recognize the need for assistance in order to cooperatively accomplish the goal
- **Engage Employees**:Understands that all employees are internal customers. Must remain engaged to better identify their needs and lead with integrity.
- **Give and Receive Feedback**: Won’t shy away from giving constructive feedback, and is able to do so in a respectful manner; rec
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