Accounts Payable
1 month ago
Accounts Payable Specialist - Full Time / Hourly position - Baltimore
We are seeking a very experienced AP specialist that can support our high volume department. Must have proven track record working in a very busy, highly transactional finance department. SAGE INTAACT experience a plus Multi-location experience preferred.
This position will play a crucial role in ensuring timely and accurate processing of accounts payable transactions while contributing to process improvements, working with various internal departments and maintaining vendor satisfaction.
This role will be overseeing the credit card process across multiple entities, assist in tracking POs, process expense reports, reconcile invoices and provide reporting on related issues. Strong organizational, communication, and critical thinking skills are essential for success in this role, along with proficiency in Concur or similar systems, experience with credit card programs, working with POs and attention to detail.
EXPERIENCE WITH SAGE INTAACT IS PREFERRED
ESSENTIAL JOB FUNCTIONS:
Administer the credit card process across multiple entities including coordinating with HR and managers on ordering credit cards and tracking users. Address inquires related to credit card transactions.
Manage the Concur platform, including new user set up, existing user changes, configuration changes, and processing of expense reports.
Provide reporting from Concur related to issues with expense reports and assist in the closing procedures related to credit cards process.
Process reimbursable employee expenses through Concur.
Monitor and respond to credit card mailbox.
In addition to managing the credit card process, this role will support the AP process as needed and available. These tasks may include:
Tracking open POs and following up with appropriate management to ensure timely correction of PO issues.
Identifying unreceived POs to accrue at month end.
Reconcile processed work by verifying entries and comparing system reports to balances.
Three way matching of invoice, PO and receivers.
Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pay vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase orders, contracts, invoices, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
Maintain vendor relationships and ability to resolve issues and/or renegotiate contracts as needed.
Maintain accounts payable general ledger and aging reports by verifying and posting account transactions and reconciling.
Verify vendor accounts by reconciling monthly statements and related invoice transactions. Maintain historical records by filing documents.
Provide support as required to the Accounting Department.
Assist department with month-end close, quarterly reporting, and regular training.
QUALIFICATIONS:
Experience with Concur or a similar system.
Experience with credit card programs.
Experience with POs and three way matching.
Ability to identify needs of automation and streamline with the use of technology Timely follow-up the vendors and/or employees to resolve any outstanding AP issues.
Communicate effectively using internal/external customer service.
Ability to detail review vendor invoices and verify month-close expenses and costs.
Strong attention to organization and detail. Strong interpersonal, verbal, and writing skills.
Strong organizational skills and ability to maintain confidentiality.
WORKING CONDITIONS/PHYSICAL DEMANDS:
Work is performed in a professional group office environment.
Hybrid work schedule.
Lift up to 30 Lbs.
Ability to travel by car to all LTP branches when required.
EXPERIENCE/EDUCATION:
High School Diploma or Equivalent Required.
5+ years in a high-volume payables environment or equivalent education in accounting.
Proficient in Microsoft Excel and Word.
Compensation:
Based on experience
Benefits:
Competitive Dental, Vision, and Healthcare Plans
401(k) matching
Short-Term and Long-Term Disability
Life Insurance
PTO
Paid Holidays
Employee Assistance Program (EAP)
**Qualifications:**
- Proven experience (3-5 years) in accounts receivable or a similar role.
- Strong understanding of accounting principles and financial processes.
- Proficiency in using accounting software and Microsoft Office Suite.
- Excellent communication skills, both verbal and written.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and accuracy in data entry and financial transactions.
- Strong organizational and time-management skills.
- Ability to maintain confidentiality and handle sensitive information appropriately.
-Ability to identity and participate in process improvement
- Bachelor's degree in Accounting, Finance, or a related field appreciated but not required
This is an hourly role that will depend on experience of the individual.
Disclaimer: The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
EOE
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