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Accounts Payable Specialist/administrative Assistant

4 months ago

Monroe, United States World Health Products - GAT Sport Full time

Job Overview:
**Responsibilities**
- Obtain appropriate payment approvals for all invoices
- Perform PO matching and obtain approvals or follow up on discrepancies with purchasers/buyers
- Input vendor invoices according to standard operating procedures
- Print out invoices from AP Mailbox and distribute for payment approvals
- Verify appropriate general ledger coding, approvals and backup are present on invoices
- Prepare month-end and year-end AP accruals
- Create weekly payment runs for review to ensure timely payments
- Research and solve problems with vendors timely
- Respond to payment inquires timely
- Point person to gather new Supplier setup information
- Collect supplier set up forms and required documents
- Verify supplier payment information
- File and maintain supplier set up forms and approval info
- Maintain Contract/Agreement files
- Sort and deliver mail
- Order supplies for the office
- Order Friday lunches for the office
- Filing
- Other assignments as requested by management

**Qualifications**
- Bachelor’s degree in accounting preferred, not required
- Experience processing Accounts Payable invoices
- Familiar with General Ledger account coding
- Working knowledge with ERP systems. NetSuite experience a plus
- High degree of accuracy in data entry skills, attention to detail and confidentiality
- Knowledge of general accounting principles and internal controls
- Good organization, time management, and follow-up skills
- Good verbal and written communication skills
- Willingness to help where needed
- Ability to multitask
- Knowledge of Microsoft Word, Outlook and Excel

**BENEFITS**

**- AETNA MEDICAL, DENTAL, VISION**

**- SHORT/LONG TERM DISABILITY COMPANY PAID**

**- LIFE INSURANCE EQUALS YEAR'S SALARY COMPANY PAID**

**- UP TO 4% MATCHING 401K**

**- 80% HEALTH REIMBURSEMENT - TOWARDS YOUR MEDICAL DEDUCTABLE**

**- DOG INSURANCE**

**- EMPLOYEE PURCHASE DISCOUNT**

**- FREE LUNCH FRIDAYS**

**- BRING YOUR DOG TO WORK**

THIS JOB REQUIRES YOU TO WORK AT THE MONROE CT OFFICE. M - T - TH - F

REMOTE WEDNESDAYS

Pay: $55,000.00 - $67,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance

Experience level:

- 3 years

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Ability to Commute:

- Monroe, CT 06468 (required)

Ability to Relocate:

- Monroe, CT 06468: Relocate before starting work (required)

Work Location: In person