Accounts Receivable Specialist and Office Assistant

6 days ago


Charlottesville, United States Re:discovery Software Inc Full time

Company Overview

At Re:discovery Software, we design collections management software for care takers of our nations treasures. We have a notable and diverse clientele including art, history, & science museums, corporate & private collections, archives, universities, research libraries, non-profits, archaeological sites, government agencies, and more.

Responsibilities and Duties

This position reports directly to the Office Manager to keep the office running smoothly by managing and collecting payments from clients and running daily administrative operations of the company. Duties include, but are not limited to, the following responsibilities:

- Process new sales and manage the invoicing for new and recurring sales
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
- Coordinate with Sales Manager to properly prepare for sales shows
- Maintain company’s paper files and office supplies
- Make necessary trips to bank for deposits and backup device rotation

Required Skills and Qualifications
- Strong mathematical skills
- Understanding of basic principles of finance, accounting, and bookkeeping
- Superb time management and detail orientation
- Ability to keep company and partner confidences
- Proficiency with QuickBooks and ability to learn software used by company
- Working knowledge of MS Office
- Must have their own car each workday and valid driver’s license
- High school diploma, some college preferred
- The ability to lift at least 25 pounds
- Good organization skills and ability to manage multiple projects
- Excellent communication and listening skills

Preferred Skills and Qualifications
- Associate’s degree or equivalent
- Experience in accounts receivable (or accounts payable)

Details
- On-site work
- Part-time at 30 hours per week, Monday-Friday
- $22 per hour, based on experience, with potential for a raise after a 6-month introductory period review
- Eligible for some benefits
- Employment is contingent on the successful completion of a background check

Re:discovery Software Inc is an EEO/AA employer

**Job Type**: Part-time

Pay: $22.00 per hour

Expected hours: 30 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Accounts receivable: 1 year (preferred)

**Location**:

- Charlottesville, VA 22901 (preferred)

Ability to Commute:

- Charlottesville, VA 22901 (required)

Ability to Relocate:

- Charlottesville, VA 22901: Relocate before starting work (required)

Work Location: In person



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