Accounts Payable Specialist

2 weeks ago

Charlottesville, United States Three Notch'd Brewing Company, LLC Full time
Job DescriptionJob Description

Job Title: Accounts Payable Specialist

Compensation Type: Hourly, Full-Time

Direct Report: Accountant, Chief Financial Officer

Position: Accounts Payable Specialist

Job Summary: The Accounts Payable Specialist performs advanced clerical work involving the outflow of capital for the organization. This role is responsible for providing financial, administrative, and clerical services. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date and vendors and suppliers are paid within established time limits.

Essential Tasks and Responsibilities:

• Perform the day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner

• Receive and verify invoices and requisitions for goods and services

• Reconciles processed work by verifying entries and comparing system reports to balances

• Reconcile various management systems to Quickbooks for AP Reporting

• Verify that transactions comply with financial policies and procedures

• Pays vendors by monitoring discount opportunities

• Verifying federal id numbers and vendor information

• Verifies vendor accounts by reconciling monthly statements and related transactions

• Prepare batches of invoices for data entry

• Data entry invoices for payment

• Scheduling and preparing checks

• Resolving purchase order, contract, invoice, or payment discrepancies and documentation

• Ensuring credit is received for outstanding memos

• Issuing stop-payments or purchase order amendments

• Maintains accounting ledgers by verifying and posting account transactions

• Process backup reports after data entry

• Record checks and prepare for mailing

• Maintain listing of accounts payable and the general ledger

• Maintain updated vendor files, file names, and W9s

• Generate and administer 1099s

• Create regulatory reports as needed

• Create ABC Product labels on a weekly basis

• Performs other related duties as assigned

Supervisory Responsibilities:

This position does not have supervisory responsibilities.

Required Qualifications:

• High School degree or GED

• Proficient in Quickbooks and Microsoft Office Suite.

• Knowledge of general financial accounting and cost accounting.

• 2 or more years of experience in accounts payable and data processing.

Work Environment:

• Office

Equipment Used:

• Computer

• Copier

• Printer

• Telephone

Travel Requirements:

No travel (0%)

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee will be sitting for prolonged periods at a desk or working on a computer. The position also requires the ability to lift files, open filing cabinets and bend or stand on a step ladder as necessary. The employee must be able to lift up to 25 pounds at a time.

Three Notch’d Brewing Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.




  • Accounts Payable Manager

    1 month ago

    Charlottesville, United States University of Virginia Full time

    Are you an experienced and detail-oriented professional with a passion for managing financial operations? Do you thrive in a fast-paced environment and possess a keen eye for accuracy and efficiency? If so, we have an exciting opportunity for you! The University of Virginia's Finance organization is seeking a highly skilled and dedicated Accounts Payable...

  • Accounts Payable Manager

    4 weeks ago

    Charlottesville, United States University of Virginia Full time

    Are you an experienced and detail-oriented professional with a passion for managing financial operations? Do you thrive in a fast-paced environment and possess a keen eye for accuracy and efficiency? If so, we have an exciting opportunity for you! The University of Virginia's Finance organization is seeking a highly skilled and dedicated Accounts Payable...

  • Accounts Payable Manager

    3 weeks ago

    Charlottesville, United States State Of Virginia Full time

    Are you an experienced and detail-oriented professional with a passion for managing financial operations? Do you thrive in a fast-paced environment and possess a keen eye for accuracy and efficiency? If so, we have an exciting opportunity for you! The University of Virginia's Finance organization is seeking a highly skilled and dedicated Accounts Payable...

  • Accounts Payable Manager

    4 weeks ago

    Charlottesville, United States Commonwealth of Virginia Full time

    Are you an experienced and detail-oriented professional with a passion for managing financial operations? Do you thrive in a fast-paced environment and possess a keen eye for accuracy and efficiency? If so, we have an exciting opportunity for you! The University of Virginia’s Finance organization is seeking a highly skilled and dedicated Accounts Payable...

  • Accounts Payable Representative

    1 month ago

    Charlottesville, United States University of Virginia Full time

    Primary responsibility is to ensure that the Medical Center's vendor invoices are properly transacted within the payables system through active review posting and adjustment. Requires timely response to vendor and departmental inquiries and concerns regarding invoice actions by interpreting communicating and applying applicable policies and procedures. *...

  • Accounts Payable Representative

    4 weeks ago

    Charlottesville, United States University of Virginia Full time

    Primary responsibility is to ensure that the Medical Center's vendor invoices are properly transacted within the payables system through active review posting and adjustment. Requires timely response to vendor and departmental inquiries and concerns regarding invoice actions by interpreting communicating and applying applicable policies and procedures. *...

  • Accounts Payable Clerk

    4 weeks ago

    Charlottesville, United States Kimpton Hotel Full time

    Why We're HereWe believe heartfelt, human connections make people's lives better. Especially the people who work here. Our founder, Bill Kimpton rebelled against impersonal, generic hospitality that makes people feel disconnected. He initiated a new boutique hotel standard and environment where people could connect, from the heart. That was the goal then,...

  • Accounts Payable Representative

    4 weeks ago

    Charlottesville, United States Commonwealth of Virginia Full time

    Primary responsibility is to ensure that the Medical Center’s vendor invoices are properly transacted within the payables system through active review posting and adjustment. Requires timely response to vendor and departmental inquiries and concerns regarding invoice actions by interpreting communicating and applying applicable policies and procedures. ...

  • Accounts Payable Representative

    1 week ago

    Charlottesville, Virginia, United States State of Virginia Full time

    Primary responsibility is to ensure that the Medical Center's vendor invoices are properly transacted within the payables system through active review posting and adjustment. Requires timely response to vendor and departmental inquiries and concerns regarding invoice actions by interpreting communicating and applying applicable policies and procedures....

  • Accounts Receivable Specialist and Office Assistant

    4 days ago

    Charlottesville, United States Re:discovery Software Inc Full time

    Company Overview At Re:discovery Software, we design collections management software for care takers of our nations treasures. We have a notable and diverse clientele including art, history, & science museums, corporate & private collections, archives, universities, research libraries, non-profits, archaeological sites, government agencies, and...

  • Custom Order Account Specialist

    2 weeks ago

    Charlottesville, United States Rhoback Full time

    Custom Order SpecialistJob Summary/Objective:As a Custom Order Specialist at Rhoback, Inc., you will play a pivotal role in managing accounts and communications for corporate clients seeking to customize Rhoback products with their company logos. This role requires excellent communication skills, attention to detail, and the ability to collaborate across...

  • Custom Order Account Specialist

    2 weeks ago

    Charlottesville, United States Rhoback Full time

    Custom Order SpecialistJob Summary/Objective:As a Custom Order Specialist at Rhoback, Inc., you will play a pivotal role in managing accounts and communications for corporate clients seeking to customize Rhoback products with their company logos. This role requires excellent communication skills, attention to detail, and the ability to collaborate across...

  • Account Specialist, Urology

    2 weeks ago

    Charlottesville, United States AbbVie Full time

    Job DescriptionJob DescriptionCompany DescriptionAbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and...

  • Accounting Associate

    2 months ago

    Charlottesville, United States The Caton Companies Full time

    Management Services Corporation (MSC) is looking for an experienced Accounts Payable/Accounts Receivable Associate to join our growing Accounting department. Tasks and Activities Depending on AR or AP focus: + Maintains vendor files; Request W-9s; Prepare 1099s + Performs high-volume invoice processing using invoice automation software + ...

  • Accounting Associate

    2 months ago

    Charlottesville, United States The Canton Companies Full time

    Management Services Corporation (MSC) is looking for an experienced Accounts Payable/Accounts Receivable Associate to join our growing Accounting department. Tasks and Activities Depending on AR or AP focus: * Maintains vendor files; Request W-9s; Prepare 1099s * Performs high-volume invoice processing using invoice automation software * Processes vendor...

  • Accounting Associate

    2 weeks ago

    Charlottesville, United States The Canton Companies Full time

    Management Services Corporation (MSC) is looking for an experienced Accounts Payable/Accounts Receivable Associate to join our growing Accounting department. Tasks and Activities Depending on AR or AP focus: * Maintains vendor files; Request W-9s; Prepare 1099s * Performs high-volume invoice processing using invoice automation software * Processes vendor...

  • Accounting Associate

    4 weeks ago

    Charlottesville, United States The Caton Companies Full time

    Management Services Corporation (MSC) is looking for an experienced Accounts Payable/Accounts Receivable Associate to join our growing Accounting department. Tasks and Activities Depending on AR or AP focus: + Maintains vendor files; Request W-9s; Prepare 1099s + Performs high-volume invoice processing using invoice automation software + ...

  • Accounting Assistant

    3 weeks ago

    Charlottesville, United States Sunrise Senior Living Full time

    Overview "It makes me feel good knowing that we make the residents lives better. We laugh with them, cry with them, sing and dance with them we brighten their day. Working here is an unbelievable privilege and it will be something I carry with me for the rest of my life!" - Sunrise Team Member At Sunrise, our Accounting Assistant is responsible for...

  • Accounting Assistant

    3 weeks ago

    Charlottesville, United States Sunrise Senior Living Full time

    Overview "It makes me feel good knowing that we make the residents’ lives better. We laugh with them, cry with them, sing and dance with them – we brighten their day. Working here is an unbelievable privilege and it will be something I carry with me for the rest of my life!"- Sunrise Team Member At Sunrise, our Accounting Assistant is responsible for...

  • Accounting Assistant

    3 weeks ago

    Charlottesville, Virginia, United States Sunrise Senior Living Full time

    Overview"It makes me feel good knowing that we make the residents' lives better. We laugh with them, cry with them, sing and dance with them – we brighten their day. Working here is an unbelievable privilege and it will be something I carry with me for the rest of my life"- Sunrise Team MemberAt Sunrise, our Accounting Assistant is responsible for...