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Accounts Payable Specialist

3 months ago

Charlottesville, United States Three Notch'd Brewing Company, LLC Full time
Job DescriptionJob Description

Job Title: Accounts Payable Specialist

Compensation Type: Hourly, Full-Time

Direct Report: Accountant, Chief Financial Officer

Position: Accounts Payable Specialist

Job Summary: The Accounts Payable Specialist performs advanced clerical work involving the outflow of capital for the organization. This role is responsible for providing financial, administrative, and clerical services. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date and vendors and suppliers are paid within established time limits.

Essential Tasks and Responsibilities:

• Perform the day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner

• Receive and verify invoices and requisitions for goods and services

• Reconciles processed work by verifying entries and comparing system reports to balances

• Reconcile various management systems to Quickbooks for AP Reporting

• Verify that transactions comply with financial policies and procedures

• Pays vendors by monitoring discount opportunities

• Verifying federal id numbers and vendor information

• Verifies vendor accounts by reconciling monthly statements and related transactions

• Prepare batches of invoices for data entry

• Data entry invoices for payment

• Scheduling and preparing checks

• Resolving purchase order, contract, invoice, or payment discrepancies and documentation

• Ensuring credit is received for outstanding memos

• Issuing stop-payments or purchase order amendments

• Maintains accounting ledgers by verifying and posting account transactions

• Process backup reports after data entry

• Record checks and prepare for mailing

• Maintain listing of accounts payable and the general ledger

• Maintain updated vendor files, file names, and W9s

• Generate and administer 1099s

• Create regulatory reports as needed

• Create ABC Product labels on a weekly basis

• Performs other related duties as assigned

Supervisory Responsibilities:

This position does not have supervisory responsibilities.

Required Qualifications:

• High School degree or GED

• Proficient in Quickbooks and Microsoft Office Suite.

• Knowledge of general financial accounting and cost accounting.

• 2 or more years of experience in accounts payable and data processing.

Work Environment:

• Office

Equipment Used:

• Computer

• Copier

• Printer

• Telephone

Travel Requirements:

No travel (0%)

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee will be sitting for prolonged periods at a desk or working on a computer. The position also requires the ability to lift files, open filing cabinets and bend or stand on a step ladder as necessary. The employee must be able to lift up to 25 pounds at a time.

Three Notch’d Brewing Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.