Administrative Assistant

1 week ago


Phoenix, United States Maricopa County Full time

Posting Date

05/29/24

Application Deadline

05/31/24

Pay Range

Min - 1st Quartile - Mid - Max

$19.65 - $22.43 - $25.20 - $30.75

Job Type

Unclassified

Department

Sheriff

About the Position

The Administrative Assistant provides complex and widely varied administrative duties in support of the Training Division in the Maricopa County Sheriff’s Office. This role performs work requiring independent judgment within established guidelines and assists with special projects and program initiatives within the Administrative Unit.

About the Maricopa County Sheriff's Office:
Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO - become one with us

Position Qualifications

Education
- High school diploma or GED

Experience
- Three (3) years of administrative experience

OR

Combined education and experience qualifications
- Other combinations of post-secondary education and experience may substitute for the minimum qualifications on a year for year basis.

Other requirements
- Must possess a valid Arizona driver’s license or have the ability to obtain by the time of hire.
- Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA; Terminal Operations Certification (TOC).
- Experience providing administrative support in a law enforcement environment.

Compensation is more than a salary with MCSO:

- Growth and stability since 1871
- Choice of three medical plans - starting as low as $70/month
- Holidays - 10/year + 1 personal day
- Enrollment in Arizona State Retirement System
- Paid sick and parental leaves (birth/adoption)
- 10% discount at KinderCare facilities in the Valley and upcoming
- MCKids Club
to serve County employees and their families exclusively
- MCSO Mentoring program to provide personal and professional growth opportunities for all employees
- Access to free County gyms
- Learn more at
- Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
- Provides a high quality of customer service; encourages workplace professionalism in the Unit and prevention of racial or other bias-based profiling as stated in Sheriff’s Office Policy.
- Acts as liaison communicating effectively with Sheriff’s Office personnel, other County departments, law enforcement, and the general public.
- Performs highly responsible and complex administrative support independently and with mínimal guidance.
- Directs workflow and assists with special projects and programs specific to the division.
- Provides acknowledgment to legal production requests and preservation of evidence requests from other County departments.
- Processes, verifies, and accepts documents.
- Maintains files and databases, and prepare complex reports, forms, and correspondence of a highly confidential nature.
- Implements and maintains class rosters, personnel, and division files.
- Participates in program initiatives and related events including scheduling classrooms and meeting rooms, monitoring events, creating training materials, and classroom preparation.
- Assists with developing visually aesthetic material that enhances program communication and related documentation.
- Attends meetings, take notes, and compiles training materials for distribution to appropriate personnel and special programs,
- Tracks a variety of documents and processes (e.g., memorandums, purchase requests/orders for budget planning, travel/training requests, Employee Performance Appraisals/EPAs) and follows-up with communication.
- Interprets and provides information regarding MCSO’s Policy and Procedures and court orders that affect the Training division.
- Prepares records for archives as mandated by law.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors. Tasks require sitting, standing, walking, and ability to speak, hear, see, and read. May drive a vehicle to other locations during the workday. Position involves managing time pressures, high work volume, handling multiple or complicated tasks, teamwork, concentration, and accuracy. Responsibilities require interacting with all levels of County management, personnel, and the public, with ethical conduct and a professional demeanor.

Work e



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