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Administrative Assistant
1 week ago
Description:
**Job Title: Administrative Assistant**
**Department: CEO Office**
**Location: Phoenix, AZ**
**Reports To: Executive Assistant**
**Summary**:
As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. You will provide essential administrative support to various departments and assist in maintaining an organized and efficient workplace.
**Key Responsibilities**:
1. Office Support:
- Greet and assist visitors, providing a welcoming and professional first impression.
- Answer and direct phone calls, taking messages when necessary.
- Manage incoming and outgoing mail and packages.
- Maintain a clean and organized office environment.
2. Data Entry and Documentation:
- Assist in data entry, record-keeping, and document management.
- Prepare, format, and proofread documents, reports, and presentations.
- Maintain and update electronic filing systems.
- Assist in the creation and distribution of internal communications.
- Research potential clients and open projects for business development opportunities.
3. Scheduling and Coordination:
- Schedule appointments, meetings, and conference rooms.
- Coordinate travel arrangements for employees, including booking flights and accommodations.
- Support event planning and organization of meetings and company events.
- Assist in the preparation of meeting materials and agendas.
4. Administrative Assistance:
- Provide general administrative support to CEO Office, Office Management Team and Project Administration Team, as needed.
- Collaborate with team members on special projects.
- Order and pick up meals for the CEO and other executives.
- Deliver and/or pick up documents/packages, drive CEO to meetings as needed.
**Requirements**:
**Qualifications**:
- Possess a general understanding of the land development process.
- Reliable transportation.
- High school diploma or equivalent; additional education or training is a plus.
- Strong communication and interpersonal skills.
- Excellent organizational and time management abilities.
- Attention to detail and a high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Adaptability and a willingness to learn.
- Positive attitude and a proactive approach to tasks.
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