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Registrar Spec 3
4 months ago
Overview: Geffen Academy at UCLA is a university-affiliated school for students in grades 6-12. We value academic depth and inspiration within a humane educational environment. Our community is guided by principles of diversity, equity, and inclusion. Responsibilities:
Working independently under the general supervision of the Associate Head of School, perform daily analytical and operational tasks of the Upper and Middle Schools' Registrar's Office Scheduling Unit to schedule classes and maintain the inventory of courses; monitor workflow to meet quarterly processing deadlines and maintain appropriate service levels. Produce official transcripts and FERPA records. Analyze reports and initiate action to resolve data discrepancies. Collaborate with all levels of the community as Registrar and School Scheduler. As a school scheduler, this position has a high level of responsibility and requires superb level of organization, management and effective communication. The job of Scheduler is done for the purpose/s of leading with the development of the master schedule and continuously processing, updating, correcting all materials related to the school's master schedule and grade reporting.
Salary & Compensation: *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications:
- 3 to 5 years' of relevant experience (required)
- Must be self-directed, exhibit superb judgment, maintain confidentiality and be able to prioritize and organize critical duties. Elevate concerns as needed to supervisors. (required)
- Ability to understand complex data systems while keeping abreast of technology advancements. Ability to analyze reports, interpret complex historical student record related data, detect errors, omissions, or data inconsistencies and to take appropriate corrective action. (required)
- Demonstrated interpersonal and communication skills in establishing and maintaining cooperative working relationships. Including skill in negotiating compromises and resolving conflicts; ability to maintain equanimity in the face of resistance, indifference, or hostility. (required)
- Requires in-depth understanding of all aspects of registrar and academic scheduling functions in a K-12 school, including creating policies, processes, and strategies that abide by the federal and state department of education requirements. (required)
- Must possess the ability to analyze, interpret and implement complex legal language as it relates and adheres to education records management standards. (required)
- Demonstrated experience scheduling classrooms, labs, and other learning spaces in a secondary school. (required)
- Expertise in compliance and the ability to interpret and implement the requirements of the Family Educational Rights and Privacy Act (FERPA), including student record policies and procedures and AACRAO guidelines for Registrars. (required)
- Demonstrated knowledge of Student Records mainframe, Blackbaud K-12 platform, programs or other student service/scheduling systems. (required)
- Demonstrated interpersonal skill in analyzing information, problems, situations, practices or procedures to: define the problem/objective; identify relevant concerns or factors; formulate logical and objective conclusions; recognize alternatives and their implications. (required)
- (required)
Education, Licenses, Certifications, & Professional Affiliations:
- Bachelor's Degree in a related field. (required)
Other Special Conditions of Employment:
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
- TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.
- CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".
