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Assistant Registrar
2 months ago
{"h1": "Assistant Registrar Job Description", "p": "The J. Paul Getty Museum is seeking an experienced Assistant Registrar to join its team at the Getty Villa. As a key member of the Registrar's department, you will play a crucial role in coordinating loans for exhibitions, managing shipping and courier arrangements, and maintaining the quality and accuracy of object documentation in the Collections Information System (TMS).", "ul": [{"li": "Assist with coordinating loans to the collections for exhibitions: creates exhibition and lender hard files; prepares loan agreements to accompany official loan request letters; assists with review and distribution of loan correspondence and agreements to Exhibitions and curatorial departments; reviews and tracks lenders' loan conditions in collections database; assists with preparing and distributing Indemnity and insurance certificates to lenders; generates unpacking and condition report cover sheets; compiles condition report notebooks; assists with installations and de-installations."}, {"li": "Assists in making shipping and courier arrangements for exhibitions: maintains various spreadsheets and/or The Museum System (TMS) reports of shipping and courier activity; makes hotel reservations; generates courier information sheets, departure sheets, and courier packets; drafts and submits courier per diem requests and courier Tax Status Questionnaires; generates exhibition reports, shipping receipts, and loan checklists; creates and distributes work orders and dock notifications; assists with compliance to Certified Cargo Screening Program (CCSP) regulations, both in generating the required paperwork and in maintaining standards in the galleries; updates master shipping schedule; assists with compiling of shipping and courier estimates; creates purchase orders in the Financial Information System (FIS); ensures that transport information is properly recorded; may act as courier."}, {"li": "Coordinates packing and shipping with Museum staff, Trust security, and outside contractors; checks shipments in and out, and may also act as courier."}, {"li": "Assists in maintaining the quality and accuracy of object documentation in the Collections Information System (TMS): enters, updates, and/or proofs records on exhibitions, loans, objects, insurance and shipments based on information provided by lenders, curators, or agents regarding loans and shipments."}, {"li": "Assists Registrar for Collections Management on data entry or proofing projects, as needed."}, {"li": "Assists with administrative support to Department; manages Center and Villa budgets, budget spreadsheets, and quarterly estimated actuals; reconciles FedEx charges for the Getty Center Registrar's Office except for Rights & Reproduction needs."}, {"li": "Maintains a general knowledge of all other procedures utilized by the Registrar's department and shares with other staff members as necessary."}, {"li": "Undertakes special projects as directed by the Exhibitions Registrar or Associate Registrars working on exhibitions."}, {"li": "Authorized to issue receipts, releases, and gallery removal tags."}], "h2": "Qualifications", "ul": [{"li": "Bachelor's degree in art history or related field"}, {"li": "1-3 years of registration or publications experience or related experience in collections documentation, handling or movement or in the granting or obtaining of electronic rights"}], "h2": "Knowledge, Skills and Abilities", "ul": [{"li": "Applies basic knowledge of collection documentation, image reproduction, loan and rights negotiation, license agreements or copyright law to routine assignments and work"}, {"li": "Competent with database systems such as The Museum System (TMS) preferred, and basic imaging software"}, {"li": "Knowledge of local, national and international transportation and how each affect works of art"}, {"li": "Knowledge of a Western European language helpful"}, {"li": "Excellent communication and interpersonal skills; ability to be diplomatic and have strong interpersonal skills to work effectively with a wide range of employees and outside professionals"}, {"li": "Ability to deal with confidential information exercising discretion in dealing with information about the collections"}, {"li": "Basic knowledge of digital imaging and photographic methods"}], "h2": "Benefits and Perks", "ul": [{"li": "Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected."}, {"li": "403(b) Employee Investment retirement plan - with up to 5% Getty Match"}, {"li": "Getty contribution of 6%, on behalf of employee, to 401(a) retirement account"}, {"li": "Educational Assistance and professional development"}, {"li": "Paid Vacation, Sick and Personal Days"}, {"li": "12 Paid Holidays"}, {"li": "Many positions have bi-weekly Off-Fridays"}, {"li": "On-Site Fitness Center at Getty Center"}, {"li": "Community service opportunities"}]}
