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Administrative Assistant

4 months ago

Scottsdale, United States Caruso Construction Full time

Caruso Construction is looking for a highly organized and detail-oriented administrative assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support. Construction knowledge is beneficial.

**Responsibilities include**:

- Answer phones and greet visitors
- Schedule appointments and maintain calendars
- Schedule and coordinate meetings
- Collate and distribute mail
- Write and edit communications, from letters to reports and instructional documents
- Create and maintain filing systems, both electronic and physical
- Manage accounts and perform bookkeeping
- Assist with Payroll
- Establish and maintain relationships with new and existing vendors
- Marketing materials

**Requirements and skills**
- 2-3 years of experience as an administrative assistant or similar role.
- Experience with Foundation Accounting Software is beneficial, but not required.
- Experience with Adobe Illustrator and website maintenance is beneficial, but not required
- Decision-making: administrative assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
- Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.
- Organizational skills: Being well-organized is essential.
- Writing: Must have the ability to write professionally with proper spelling and grammar.

Pay: $20.00 - $25.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Commute:

- Scottsdale, AZ 85260 (required)

Ability to Relocate:

- Scottsdale, AZ 85260: Relocate before starting work (required)

Work Location: In person