Administrative Assistant

3 weeks ago

Hampton, United States City of Hampton, VA Full time

**Function**:
Performs a broad spectrum of clerical, technical and administrative duties in support of senior management for the Hampton Police Division. May support special projects as required.

**Examples of Work**:

- Receives and screens visitors and callers from the general public, city departments and offices, and representatives of agencies outside of the city government. Responds appropriately and assists as needed to questions, comments, requests and citizen complaints. Assesses and resolves problems as necessary.
- Produces a wide variety of correspondence, documents and reports, in accordance with supervisor's professional style and preferences. Makes effective use of word-processing, presentation and spreadsheet software to prepare material for managers. May be required to analyze and prioritize information.
- Maintains supervisor's calendar. May coordinate group meetings, conference calls, and other departmental activities. Processes and prepares mail, maintains files. Participates as needed in maintaining time, attendance, leave and other personnel records. Participates as needed in maintaining the departmental budget.
- Maintains inventory and equipment to ensure smooth office operation. Proactively identifies needed resources and expedites acquisition the same (e.g. office supplies and services, contract support.) May process invoices and verify payment.

**Qualifications**:
High school diploma or successful completion of GED required. Requires a minimum of three (3) years of responsible clerical experience, preferably within a municipal government or other service related organization. Requires thorough knowledge of current business practices and protocols involved in providing services and quality customer service to the public. The ability to take and transcribe dictation may be required. Computer skills that include proficiency in word processing, spreadsheet and presentation software are required. Must possess the ability to make minor decisions in accordance with established policies and procedures; must be able to coordinate and organize resources in efficient and effective ways to meet goals; must be able to multi-task. Requires the ability to prepare effective written communication, and the ability to communicate effectively verbally. Must be detail-oriented, possess good organizational and follow-up skills, and have the ability to prioritize and meet deadlines. Must be able to create and maintain harmonious relationships with diverse populations. May be required to possess a valid motor vehicle operator's license and must have a satisfactory driver's record based on the City of Hampton criteria.

**Features**:
Performs duties under the general supervision of a designated senior manager. Work environment requires contact with the general public, city employees, elected officials, business executives, and representatives of municipal, state, and federal government, as well as other public and private organizations. The incumbent must exercise discretion and diplomacy when dealing with customers. Strong customer service and interpersonal skills are essential. Must have flexibility to work non-standard work hours when needed. This is a non-exempt position.

  • Administrative Assistant

    5 days ago

    Hampton, United States Tidewater Roofing Full time

    **Tidewater Roofing, a leading professional roofing contractor in Southeastern Virginia, is seeking an Administrative Assistant to join our team. With over 40 years of experience, we pride ourselves on providing the best roofing services in the region. We are looking for a dynamic individual who can be our "Director of First Impressions," managing a variety...

  • Anticipated Director of Special Services July 1, 2024

    5 days ago

    Hampton, United States School Administrative Unit 21 Full time

    Description: Seabrook School District anticipates seeking qualified candidates for the Director of Special Services position for July 1, 2024. This position reports to the Principals and SAU 21 Assistant Superintendent of Student Services and is responsible for the overall administration of special education programs and ensures procedural compliance with...

  • Administrative Assistant

    2 weeks ago

    East Hampton, United States CONGREGATIONAL CHURCH OF EAST HAMPTON CONN Full time

    THE CONGREGATIONAL CHURCH OF EAST HAMPTON59 Main StreetEast Hampton, Connecticut TITLE OF POSITION: Administrative AssistantPurpose: The Administrative Assistant helps the church function by acting as an Administrative Assistant to the Pastor, Church Leadership, and other staff by maintaining the church office under the supervision of the Pastor. The...

  • Administrative Assistant

    2 weeks ago

    East Hampton, United States CONGREGATIONAL CHURCH OF EAST HAMPTON CONN Full time

    THE CONGREGATIONAL CHURCH OF EAST HAMPTON59 Main StreetEast Hampton, Connecticut TITLE OF POSITION: Administrative AssistantPurpose: The Administrative Assistant helps the church function by acting as an Administrative Assistant to the Pastor, Church Leadership, and other staff by maintaining the church office under the supervision of the Pastor. The...

  • Administrative Assistant

    3 weeks ago

    Hampton, United States Priority Staffing Full time

    Job DescriptionJob DescriptionPosition responsibilities: •             Manage all social media platforms such as Twitter, Instagram, Facebook, etc with news and information, primarily created from Canva templates•             Facilitate promotions, events, and press releases as needed and/or appropriate to promote a positive...

  • Administrative Assistant

    5 days ago

    East Hampton, United States Jewish Center of the Hamptons Full time

    Overview: **Responsibilities**: - Perform clerical tasks, including organizing files, drafting messages, scheduling appointments, and supporting other staff. - Manage incoming and outgoing correspondence. - Assist in the preparation of regularly scheduled reports. - Coordinate project activities and ensure all project data is accurately recorded. - Handle...

  • Receptionist/administrative Assistant

    4 weeks ago

    East Hampton, United States Quackenbush Cesspools Inc Full time

    Job Summary: **Duties**: - Greet and welcome visitors in a professional and friendly manner - Answer phone calls and direct them to the appropriate staff members - Schedule appointments and maintain calendars - Assist with clerical tasks such as filing, photocopying, and data entry - Coordinate projects and ensure deadlines are met - Manage office supplies...

  • Assistant Professor of Data Analytics/Supply Chain/Business Administration

    4 weeks ago

    Hampton, Virginia, United States Hampton University Full time

    TITLE OF POSITIONAssistant Professor of Data Analytics/Supply Chain/Business AdministrationJob description:The Hampton University Department of Business Administration invites nominations and applications for Assistant Professor of Data Analytics/Supply Chain/Business Administration beginning Spring 2024.Founded in 1868, Hampton University is a leading...

  • Senior System Administrator

    2 days ago

    Hampton, Virginia, United States SAIC Career Site Full time

    Description SAIC is seeking a Subject Matter Expert (SME) to join our team in support of the Air Operations Center Weapons System (AOC WS) Falconer Program. This position requires advanced technical experience, with a demonstrated understanding and application of systems administration, integration, and Help Desk principals and process, mission...

  • Senior System Administrator

    3 days ago

    HAMPTON, United States SAIC Career Site Full time

    Description SAIC is seeking a Subject Matter Expert (SME) to join our team in support of the Air Operations Center Weapons System (AOC WS) Falconer Program.  This position requires technical engineering experience, with a demonstrated understanding and application of systems engineering and configuration management principals and process, mission...

  • Systems Administrator/Engineers and Network Administrator/Engineers

    1 day ago

    Hampton, United States Technica Full time

    Overview: About Technica: At Technica Corporation, our goal is to provide exceptional professional services and innovative technology solutions that meet or exceed our customers expectations. We specialize in a wide range of advanced information technology solutions from Systems Engineering to Information Assurance, and from Software Development to Product...

  • Sr. System Administrator

    1 week ago

    Hampton, United States CMT Full time

    Job Summary: The Microsoft Dynamics 365 System Administrator primary responsibility will be to provide support for the system configuration, upgrade, security administration, change management, monitoring, auditing and integrations for Hampton Roads Transit's Microsoft Dynamics 365 Finance and Operations system components. The Microsoft Dynamics 365 System...

  • Supervisory Medical Administration Specialist

    3 weeks ago

    Hampton, United States Veterans Health Administration Full time

    Summary This position is located in the Health Administration Service (HAS) at the Hampton VA Healthcare System (HVAHCS), Hampton, VA. This "Business Manager" position is being established and aligned under the Office of the Chief, HAS, and will be responsible for assisting the Medical Administration Officer (Assistant Chief) in analyzing and...

  • Senior System Administrator

    3 days ago

    HAMPTON, United States SAIC Career Site Full time

    Description SAIC is seeking a Subject Matter Expert (SME) to join our team in support of the Air Operations Center Weapons System (AOC WS) Falconer Program.  This position requires advanced technical experience, with a demonstrated understanding and application of systems administration, integration, and Help Desk principals and process, mission...

  • Systems Administrator Principal with Security Clearance

    3 weeks ago

    Hampton, United States SAIC Full time

    Description SAIC is seeking a Subject Matter Expert (SME) to join our team in support of the Air Operations Center Weapons System (AOC WS) Falconer Program. This position requires technical engineering experience, with a demonstrated understanding and application of systems engineering and configuration management principals and process, mission...

  • IT System Administrator with Security Clearance

    2 weeks ago

    Hampton, United States The Intellekt Group Full time

    Description Job Title: IT System Administrator Reports to: Site Lead Department/Unit: ACC A2 Approved by: Program Manager Location: Langley AFB, VA FLSA: Full-Time Exempt Created/updated: 04/25/2024 Job ID: 3, 5 Job Summary: The IT System Administrator shall use knowledge of and experience with maintenance, logistics, and life cycle support for Government...

  • Cyber Policy Administrator with Security Clearance

    2 weeks ago

    Hampton, United States IBM Full time

    IntroductionInformation and Data are some of the most important organizational assets in today's businesses. As a Security Consultant, you will be a key advisor for IBM's clients, analyzing business requirements to design and implement the best security solutions for their needs. You will apply your technical skills to find the balance between enabling and...

  • Senior IT System Administrator with Security Clearance

    2 weeks ago

    Hampton, United States The Intellekt Group Full time

    Description Job Title: Senior IT System Administrator Reports to: Site Lead Department/Unit: ACC A2 Approved by: Program Manager Location: Langley AFB, VA FLSA: Full-Time Exempt Created/updated: 04/25/2024 Job ID: 2, 4 Job Summary: The IT System Administrator shall use knowledge of and experience with maintenance, logistics, and life cycle support for...

  • Executive Assistant

    5 days ago

    Hampton, United States City of Hampton, VA Full time

    Function Performs a broad spectrum of complex, senior level clerical, technical and administrative duties in support of strategic senior executives and appointed officials for the Hampton Sheriff's Office. Supports a variety of special projects as Executive Assistant, Sheriff, Executive, Assistant, Business Services

  • IIS Middleware Administrator with Security Clearance

    2 weeks ago

    Hampton, United States IBM Full time

    IntroductionA career in IBM Consulting is rooted by long-term relationships and close collaboration with clients across the globe.You'll work with visionaries across multiple industries to improve the hybrid cloud and AI journey for the most innovative and valuable companies in the world. Your ability to accelerate impact and make meaningful change for your...