Office Manager
3 weeks ago
Finkl Steel is one of the world’s leading manufacturers of forging die steels, plastic injection mold steels, die casting tool steels, forged alloy bar, and custom open die forgings. We manufacture our products at three production facilities in Chicago, Quebec, and Detroit. We sell our products in North America and to 18 countries worldwide. With more than 100 patents, our steel formulations and steelmaking technologies set worldwide standards. In recognition of Finkl Steel’s product quality, our facilities were the first in America to receive ISO 9000 registration.
The Office Manager oversees the efficient operation of the Houston plant by performing a variety of clerical and administrative tasks. This position is the onsite HR representative and assists with OSHA required safety trainings.
**Your assignment**:
- Answers and transfers phone calls
- Welcomes and directs visitors and clients.
- Maintains filing systems.
- Responds to and resolves administrative inquiries and questions.
- Prepares agendas and schedules for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Requisitions and receives maintenance and production related supplies
- Maintains a system for recording expenses and the use of petty cash.
- Is the onsite representative for all HR related questions and concerns
- Ensures that all new employees receive an orientation to the organization and that all appropriate training and paperwork is provided
- Maintains relevant HSE logs and documentation, and perform facility HSE Inspections as needed
- Conducts daily and monthly HSE meetings/trainings as needed
- Assists in administering and maintaining compliance programs such as LOTO, Hazardous Communications, EAP, Hearing Conservation, etc.
- Prepares month end, quarterly, yearend reports as assigned
- Maintains vendor contracts
- Performs other related duties as assigned.
**Your background**:
- Associates or Bachelor’s degree in a related field preferred
- 5 + years’ experience in an administrative role required
- Experience in an HR related position is a plus
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite or related software
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Ability to work independently
- Fluent in English, oral & written required
- Fluent in Spanish is a plus
**Our offer**:
- Medical, Dental, and Vision Insurance
- 401K Matching, Profit Sharing, and Safe Harbor
- Flexible Spending Account
- Member of Swiss Steel Group
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