Administrative Assistant/accounts Payable
2 weeks ago
Overview:
We are seeking a highly organized and detail-oriented Admin Assistant/Accounts Payable Clerk to join our site contractor company. The professionals we seek are friendly, reliable, self-starters who can work independently and collaboratively. This position requires proficiency in computer literacy, excellent customer service skills, and the ability to handle various office tasks. Accounting/ Bookkeeping experience a must. This is a full-time position based in our office.
Responsibilities include but are not limited to the following:
- Process accounts payable invoices and ensure accurate coding and entry into the accounting system
- Review invoices for accuracy, resolve discrepancies, and obtain necessary approvals
- Prepare and process payments to vendors
- Reconcile vendor statements and resolve any outstanding issues or discrepancies
- Maintain accurate and up-to-date vendor records in the accounting system
- Assist with month-end closing activities related to accounts payable
- Assist HR with payroll
- Equipment record maintenance
- Obtain OS/OW Permits
- Annual Compliance Filings
- Answering Phones
Qualifications:
- Previous experience as an Accounts Payable Clerk or similar role preferred (2+ years)
- Proficient in using Microsoft Office Suite (Excel, Word)
- Applicant must be flexible and have the desire to learn (will provide training in accounting software)
- Strong attention to detail and accuracy in data entry
- Excellent organizational skills and the ability to multi-task and prioritize tasks effectively
- Strong communication skills, both verbal and written
- Ability to work independently as well as collaboratively within a team environment
- Knowledge of basic accounting principles is a plus
**Skills**:
- Familiarity with phone systems and ability to handle incoming calls professionally
- Strong file management skills, including organizing and maintaining physical and electronic files
- Efficient data entry skills with a high level of accuracy
We offer competitive compensation based on experience.
Affirmative Action and Equal Opportunity Employer.
Pay: $45,000.00 - $50,000.00 per year
**Benefits**:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Work Location: In person
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