Evening Receptionist/administrative Assistant

2 weeks ago


Danbury, United States Danbury Youth Services Full time

**Receptionist/Administrative Assistant**

Supervised by: Executive Director

PT: Monday-Friday 25 hours per week, competitive pay, and flexible scheduling. Bilingual (Spanish) highly recommended.

**Essential Functions and Responsibilities**:

- Provides clerical support to the Executive Director and other administrative staff by drafting letters, thank you notes, and preparing other correspondences as needed
- Answering and directing phone calls to relevant staff
- Maintains office equipment, calling for repairs when needed, and ensures the office is properly maintained
- Provides light filing for DYS leadership staff including HR, billing, and bookkeeping documents
- Ordering and taking stock of supplies for the office facility and fulfilling requests from staff for programming needs approved by the Executive Director
- Enters donor/grant funding information into Little Green Light database and assist in fundraising mailings as needed
- Assists Youth and Family Counseling staff in scheduling appointments in its PM scheduler, reminder phone calls to clients, and collecting fees for services
- Maintains confidentiality and discretion at all time both when dealing with clients and internal matters
- Models a positive attitude and works to provide a safe and welcoming environment for DYS clients that is quiet and supportive
- Contributes to team effort by accomplishing related results as needed

**Requirements**:

- High School degree with four (4) years office experience/preferred Associates Degree with two (2) years of employment working in an office setting
- Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat plus experience with databases
- Bilingual (Spanish) highly recommended

**Skills and Qualifications**:

- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Professionalism and Confidentiality
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication

**Job Type**: Part-time

Pay: $19.00 - $22.00 per hour

**Benefits**:

- Flexible schedule

Schedule:

- 4 hour shift
- Evening shift
- Monday to Friday

Work Location: In person



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