Office Assistant

1 month ago


Van Nuys, United States TipTop Restoration Full time

Job Title: Office Assistant - Construction Industry

Location: Van Nuys, CA

About Us: Leading construction and renovation company seeking an experienced administrative professional.

**Responsibilities**:

- Organize office operations to optimize procedures
- Communicate with clients or employers regarding project expectations and goals
- Collaborate with clients or employers, finance teams, and other team members on budgeting and fund allocation
- Delegate tasks to appropriate team members
- Manage deadlines and track progress across the team to ensure timely and budget-conscious project delivery
- Coordinate with third-party providers and vendors for outsourced elements
- Supervise project delivery and make adjustments to meet specifications and uphold high standards
- Collect and analyze feedback from customers and stakeholders to evaluate satisfaction and success
- Maintain accurate and updated records
- Schedule meetings and appointments
- Perform receptionist duties as necessary
- Process weekly payroll and record daily expenses
- Handle invoicing, billing, and purchasing supplies

**Skills**:

- Previous experience in an administrative role (preferably in construction industry)
- Strong organizational and time management abilities
- Proficiency in MS Office suite (Word, Excel, Outlook)
- Bilingual English/ Spanish preferred

Pay: $18-20/hour Based on Experience

Schedule: Monday - Friday / 8am - 4:30pm

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Van Nuys, CA 91405 (required)

Ability to Relocate:

- Van Nuys, CA 91405: Relocate before starting work (required)

Work Location: In person


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