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Office Manager

4 months ago

Van Nuys, United States Sign-All Full time

We are a small, family-owned business in Van Nuys looking for an Office Manager to organize and coordinate financial operations, administration duties and office procedures. This is a great role for someone looking for 10-20 hours of work per week (depending on how efficient you are) to help us grow our business. Hours are flexible and this is a laid-back, cooperative and creative environment. Training will be provided to help you with the learning curve.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Duties include using QuickBooks Online to create estimates and invoices for clients, maintain the business's Accounts Receivable and Payable, and manage all other financial aspects of the business. Duties also include scheduling appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

**Responsibilities**
- Serve as the point person for bookkeeper and office manager duties including: estimates, invoices, banking, supplies, bills, and first point of contact for clients
- Schedule client meetings and installation appointments
- Organize the office layout and order supplies
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office General and Administrative budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with vendors, partners, subcontractors, accountant, and other stakeholders as necessary to facilitate business operations

**Skills**
- Proven experience as a Bookkeeper and/or Office Manager, Front Office manager or Administrative Assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in QuickBooks online and reconciling accounts
- Proficiency in Google Workspace (Gmail, Drive, Sheets and Calendar, in specific)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- High School degree; additional qualification as an Administrative Assistant and/or Bookkeeper will be a plus
- Marketing experience a plus

**About Us**

**Job Type**: Part-time

Pay: $22.00 - $26.00 per hour

Expected hours: 9 - 16 per week

**Benefits**:

- Flexible schedule
- Paid time off

Schedule:

- 4 hour shift
- Monday to Friday

**Experience**:

- QuickBooks: 2 years (required)
- Bookkeeping: 3 years (preferred)

Ability to Commute:

- Van Nuys, CA 91411 (required)

Ability to Relocate:

- Van Nuys, CA 91411: Relocate before starting work (required)

Work Location: In person