Administrative Assistant Ii

5 days ago

Lake Forest, United States City of Lake Forest, IL Full time

**Description**:
**WHERE COMPASSION MEETS ACTION**

As the Administrative Assistant II on the Lake Forest's Fire team, you will be responsible for supporting the department in projects, planning, and new initiatives.

Be a strategic partner to other City Departments: Police, Public Works, Parks & Rec, Communications, HR, Community Development, Finance, IT, and City Hall.
Check out LF Fire Facebook and Instagram (managed by the Admin Assistant) to see the outstanding work of our Fire Department.

**Starting Salary Range**:$59,371-$68,097 Depending on Qualifications

**Full Salary Range**: $59,371-$85,550, Annual Progression Expected
- Full Benefits Package
- Open Until Filled

**Examples of Duties**:
**BE PART OF THE TRADITION. BE PART OF EXCITEMENT. BE PART OF THE COMMUNITY.**

The administrative role supports the day-to-day operations, with responsibilities such as:

- Supporting Fire Department operations including recruitment, benefits, policy, and helping employees reach their full potential
- Provides responsive, courteous, and efficient service to the residents and the public
- Maintaining files, reporting, social media, & administrative support activities
- Oversee quality control of ambulance billing entries for third party processing
- Provides support to the Fire Rescue Department Public Education Program
- Processes Freedom of Information Requests for department records and release information in accordance with FOIA guidelines and department policies
- Complete weekly invoicing and PO processing within our Accounts Payable system (BS&A)
- Act as a liaison between the Fire department and other City departments, specifically with collaborating with HR on onboarding, benefits administration, and performance evaluations for Fire personnel

**Qualifications**:

- 2+ years in general administrative and office support, required
- Prior experience with purchasing, accounts payable, or fire department processes, preferred
- Possess strong technological skills, especially with Microsoft Office
- Have outstanding collaboration/interpersonal skills to build trusted relationships at all levels
- Enjoys problem solving and welcomes challenges
- Possess strong organizational skills, patience, and keen communication skills
- Maintain a positive, “can-do” attitude and takes initiative
- Excellent customer service skills, including the ability to deal tactfully with the public
- Maintain a high level of integrity in dealing with confidential and sensitive information is essential

**Supplemental Information**:
**Starting Salary Range**:$59,371-$68,097 Depending on Qualifications

**Full Salary Range**: $59,371-$85,550, Annual Progression Expected
- Full Benefits Package
- Open Until Filled

The City of Lake Forest is an equal opportunity employer and does not discriminate based on race, religion, disability, age, ethnicity, national origin, sex, gender, LGBTQ identification, family status, or military status.

Women and minorities are strongly encouraged to apply.

City Benefits Include: Medical/dental/life insurance, flex spending account, deferred compensation plan, holidays/vacation/sick/emergency/paternal leave, retiree health savings plan, tuition reimbursement program, pension program, employee assistance program.

The City of Lake Forest Benefits Summary

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