Administrative Assistant II

4 days ago

Lake Forest, United States Volt Full time
Job DescriptionJob Description
Volt is immediately hiring an Administrative Assistant in Lake Forest, IL, 60045.
As an Administrative Assistant, you will:
  • Review and process sales contracts and amendments
  • Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals
  • Responsible for routing contracts for signature based on pre-determined signature authority tiers
  • Responsible for reviewing, summarizing, and logging contract information into company’s CRM system
  • Save, organize, and maintain accurate files, notes and data in electronic files and trackers
  • Perform CRM and log maintenance on an ongoing basis to insure accurate reporting
  • Utilize data from the company’s CRM system to generate reports, analyze data, and track contracting statuses
  • Support internal auditing and monitoring efforts
  • Analyze contract and pricing discrepancies and correct, resolve and document findings
  • Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
  • Respond to requests for end-user pricing eligibility and contract eligibility
  • Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfilment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
  • Participate in and prepare for contracting & pricing policy meetings
  • Develop and continuously update departmental SOPs (Standard Operating Procedures)
  • Demonstrate understanding of the business structure, processes, and policies
  • Perform closing activities as needed
  • Meet deadlines and update clients with status
  • Responsible for exhibiting professional behaviour with both internal/external business associates that reflects positively on the company and is consistent with the company’s policies and practices.
  • Perform other duties & projects as assigned.
  • Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.


The ideal candidate will have:
  • Requires a bachelor’s degree in a business-related discipline.
  • Minimum of 1 year relevant experience in commercial sales contracting and pricing.

Schedule: 1st shift Mon - Fri (08:00am-05:00pm)
This is a Full-time, Contract opportunity.
Pay Rate: $22 - $23.55 per hour.
*The pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW

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