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Administrative Assistant to The Athletics

3 months ago

Lake Forest, United States Lake Forest School District Full time

JobID: 3218

**Position Type**:
Secretarial/Clerical/Administrative Assistant**Date Posted**:
5/3/2024**Location**:
Lake Forest High School**Date Available**:
06/17/2024**Closing Date**:
05/31/2024Lake Forest High School is seeking an Administrative Assistant to join a dynamic team that services the athletic programs for District 115.
**Benefits**
- Base Starting Rate - $21.53/Hour
- Calendar - 10 Month (179 work days at 7.5 hours/day and 11 or 12 paid holidays, from mid-August through the 1st week of June. Plus 80 hours before the start of the school year or after the end of the year)
- Reimbursement - up to $1300 annually for tuition reimbursement
- Insurance - 100% district paid Single HMO Health (other options also available)
- Retirement - IMRF (Illinois Municipal Retirement Fund) - the district pays the full district premium, employees pay the 4.5% employee contribution

**Description**
The Administrative Assistant provides clerical and administrative support to the Athletic Director and Assistant Athletic Directors (2), as well as manages the scheduling and coordination of all athletic events, transportation, workers and officials.
**Education, Experience, and Licensure**
- High School Diploma or equivalent
- Clerical and secretarial experience - preferred
- Experience with office and school-based management systems - preferred

**Competencies**
- Strong verbal and written communication skills
- Strong interpersonal skills and positive problem solving attitude
- Comfortable and pleasant demeanor in busy environments
- Ability to:

- work under pressure
- work with speed, attention to detail, consistency, and organization
- prioritize workflow while working with many individuals
- work harmoniously, cooperatively, and effectively with all stakeholders
- meet deadlines
- Maintain confidentiality
- Adhere to Board of Education policies and procedures

**Essential Functions**
- Manages daily operations of athletic event scheduling
- Develops and maintains all sports schedules and IHSA contracts
- Handles the coordination of game transportation for athletic teams and activity clubs
- Coordinates invoice processing for transportation services
- Communicates with each program Head Coach to schedule season contest calendar to manage IHSA contest limitations
- Coordinates LFHS Tournaments with coaches, athletic staff and opposing schools
- Handles the communication and verification of schedules to each sport assignors, handles verification and payment to all officials and provides detailed report to the business office
- Recruit and schedule all athletic event workers
- Handles the communication and coordination of details for all seasonal sports brochures
- Handles the communication to LFHS Boosters for concession stand needs
- Attends North Suburban Conference monthly meetings and assists with minutes and agendas
- Manages the Athletic Master Calendar and communicates with all stakeholders
- Handles the rental and billing for athletic areas, including, Facility Use Agreements, and Insurance
- Assist with department deposits, team/coaches check reimbursements, invoice processing
- Assist with Community Education Programs - webstore setup, reporting, registrations
- Assists with School Groups/Auctions for promotion and redemption of athletic offerings
- Schedules in-house use of Athletic facilities for non-athletic purposes (testing, blood drives, boat races, etc.)
- Coordinates the distribution and collection of all athletic keys/fobs. Maintains the master list in conjunction with the director of Safety and Security.
- Performs other job related duties as assigned by direct supervisor
- Adheres to Board of Education policies and procedures

**Physical Demands**
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, reach,grasp, feel, climb, balance, stoop, kneel, crouch, crawl, push, pull, and lift. Repetitive motions are required. The employee must lift and/or move up to 100 pounds of force occasionally, 50 pounds or more of force frequently, and up to 20 pounds of force constantly. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
**Work Environment**

- _
- To Inspire the Passion to Learn, the Insight to Know Oneself, and the Courage to Make a Difference_
- JobID: 3218

**Position Type**:
Secretarial/Clerical/Administrative Assistant**Date Posted**:
5/3/2024**Location**:
Lake Forest High School**Date Available**:
06/17/2024**Closing Date**:
05/31/2024Lake Forest High School is seeking an Administrative Assistant to join a dynamic team that services the athletic programs for District 115.
**Benefits**
- Base Starting Rate - $21.53/Hour
- Calendar - 10 Month (179 work days at 7.5 hours/day and 11 or 12 paid holidays, from mid-August through the 1st week of June. Plus 80 hours before the start of the school year or after the end of the year)
- Reimbu