Records Administrator

4 weeks ago


Phoenix, United States State of Arizona Full time

SECRETARY OF STATE (DEPT OF STATE)
- SECRETARY OF STATE (DEPT OF STATE)_
- The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:_
- Preserve our history_
- Promote engagement; and_
- Protect the future_
- The office strives to achieve this mission by being trusted, accessible, innovative, and secure_

RECORDS ADMINISTRATOR

Job Location:
Address: 1901 W. Madison St.
Phoenix AZ 85009

Posting Details:
**Salary**: 72,000 - 75,000

Grade: 23

Job Summary:
The Archives and Records Management Branches (ARM) preserve and provide access to unique historical and contemporary resources including the official archives of Arizona’s permanent government records. ARM also assists state agencies, local governments and political subdivisions with the management of their public records pursuant to A.R.S. -41-151.12 through -41-151.18 and provides records storage, retrieval, and disposal services to public bodies statewide.

Under the direction of the State Librarian/Director of Library Services, Archives and Records; the Records Administrator works closely with the Archives Administrator and staff in performing advanced records and information management work. Work involves overseeing, evaluating, reviewing, recommending, implementing, updating, and maintaining a records and information management program.

The Records Administrator reaches out to and works with all public bodies to write retention and disposition schedules, to help public bodies establish and maintain best practices in the management and disposition of records, to develop and provide training in person and virtually, and to meet with groups and organizations to promote services to expand the customer base.

This position supervises a Records Analyst and a Records Project Specialist, overseeing day-to-day operations, coordinating their efforts, building an effective team, and providing opportunities for them to participate in professional development and professional organizations for Records Management.

Additional duties as an administrator include staying current with best practices in the field of Records Management, leading the team in short-term and long-term planning, evaluation, and data collection, and participating in the State Library's Leadership team.

This is a full-time position, exempt from overtime, and is expected to work during regular operation hours. Travel for trainings, consultations, or other services to government entities is required.
- The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance._

Job Duties:
Provide advanced level records management work in the creation and revision of retention schedules for all public bodies that meet relevant state and federal laws, statutes and regulations.

Develop and provide training for public bodies on the function and use of retention schedules, meeting records management standards and best practices, and adequate protection of records from the hazards. Keep all public bodies informed about current records management issues and requirements through publication of manuals, policies, and guidelines.

Direct the work of the Records Management staff and build an effective team. This includes goal-setting and professional development as well as providing leadership in keeping customer retention schedules updated and current in databases; overseeing the off-site record storage process and the use of storage software; and overseeing the filing of relevant records management paperwork.

Stay current with best practices in the field of Records Management, leading the team in short-term and long-term planning, evaluation, and data collection. Participate in the State Library's Leadership team.

Work closely with the State Archives to appraise historical value of public records and arrange for the transfer of historical/permanent records from all public bodies to the State Archives. In conjunction with the State Archives, develop standards for records creation in multiple formats that meet current industry standards.

Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills & Abilities (KSAs):
Knowledge of:

- Relevant state and federal laws, statutes and regulations
- Principles and practices of public records administration
- Information science principles and practices
- The complex issues surrounding social media and records
- Sources, methods and techniques used in RIM with emphasis on public records
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:

- Excellent organizational skills



  • Phoenix, United States Maricopa County Full time

    Posting Date 04/15/24 Application Deadline 04/19/24 Pay Range Full Range: $78,500 - $127,000 annually Job Type Unclassified Department Public Health About the Position Are you looking for a position that will take advantage of your knowledge of public health, records management, and knack for public-facing service administration? Your skills may...

  • Records Clerk

    5 days ago


    Phoenix, United States SA Technologies Inc Full time

    Job Description Role : Records Clerk Estimated Duration : 6+ months Location: Phoenix, AZ (hybrid) Position Description Responsibilities: - Organize and file documents, records, and other materials in a systematic and efficient manner. - Ensure accuracy and completeness of all records and documents. - Create and update electronic databases and filing...


  • Phoenix, United States Maricopa County Full time

    Posting Date 05/24/24 Application Deadline 05/31/24 Pay Range Full Pay Range: $22.00 - $35.00 Hourly Job Type Unclassified Department Recorder About the Position About Us The Maricopa County Recorder’s Office is responsible for recording all documents required by law to be made public records. We are the leaders in using the latest technology...

  • Records Specialist

    4 days ago


    Phoenix, United States Maricopa County, AZ Full time

    Posting Date 06/07/24 Application Deadline 06/14/24 Pay Range $19.15 - $27.50 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek. Job Type Unclassified...


  • Phoenix, United States Arizona College Full time

    Why You Should Work With Us: Arizona College of Nursing is a rapidly growing, nursing school that transforms people's lives by preparing them for careers in nursing and improving communities through the care its graduates provide.  As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor's in nursing in 3...


  • Phoenix, United States Arizona College of Nursing Full time

    Why You Should Work With Us: Arizona College of Nursing is a rapidly growing, nursing school that transforms people’s lives by preparing them for careers in nursing and improving communities through the care its graduates provide. As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor’s in nursing in 3...


  • Phoenix, United States Arizona College Full time

    Why You Should Work With Us: Arizona College of Nursing is a rapidly growing, nursing school that transforms people's lives by preparing them for careers in nursing and improving communities through the care its graduates provide.  As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor's in nursing in 3...


  • Phoenix, United States Ridgecrest Post Acute Full time

    Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures. Assist in organizing, planning and directing the medical records department in accordance with established policies and procedures. Assist the Medical Records/Health Information Consultant as required. Maintain minutes of...


  • Phoenix, United States City of Phoenix Full time

    Job ID 54106 - Location Office & Clerical - Full/Part Time Full-Time - Regular/Temporary Regular **ABOUT THIS POSITION**: The Phoenix Fire Department is committed to providing the highest level of public safety services to our community. We protect lives and property through fire suppression, emergency medical and transportation services, disaster services,...

  • Records Processor

    2 days ago


    Phoenix, United States Maricopa County Full time

    Posting Date 06/14/24 Application Deadline 06/19/24 Pay Range Hiring Pay Range: $19.15 - $23.33 hourly Full Pay Range: $19.15 - $27.50 hourly Job Type Unclassified Department Legal Advocate About the Position Come be a part of a dynamic legal team as a Record Processor at the Office of the Legal Advocate! The Records Processor plays a vital role...

  • Medical Records Clerk

    3 weeks ago


    Phoenix, United States District Medical Group Full time

    **About the Company**: District Medical Group (DMG) is well known as a respected leader in the healthcare industry in the Phoenix area, with a reputation for outstanding leadership, innovation and dedication to the patients and communities we serve. DMG employs over 650 credentialed providers and more than 350 professional/administrative staff as one of the...

  • Medical Records Clerk

    3 weeks ago


    Phoenix, United States District Medical Group Full time

    About the Company:District Medical Group (DMG) is well known as a respected leader in the healthcare industry in the Phoenix area, with a reputation for outstanding leadership, innovation and dedication to the patients and communities we serve. DMG employs over 650 credentialed providers and more than 350 professional/administrative staff as one of the...

  • Medical Records Clerk

    2 weeks ago


    Phoenix, United States District Medical Group Full time

    About the Company:District Medical Group (DMG) is well known as a respected leader in the healthcare industry in the Phoenix area, with a reputation for outstanding leadership, innovation and dedication to the patients and communities we serve. DMG employs over 650 credentialed providers and more than 350 professional/administrative staff as one of the...

  • Records Processor

    1 day ago


    Phoenix, United States Maricopa County Full time

    Posting Date 06/14/24 Application Deadline 06/19/24 Pay Range Hiring Pay Range: $19.15 - $23.33 hourly Full Pay Range: $19.15 - $27.50 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. Job Type Unclassified Department Legal Advocate About the...


  • Phoenix, United States State of Arizona Full time

    DEPT OF HEALTH SERVICES - The Arizona State Hospital (ASH) provides inpatient psychiatric care to persons with serious mental illness who need long-term behavioral health care. ASH promotes hope and wellness for our patients and creates opportunities to participate in planning, delivering and evaluating services that assist with recovery. Treatment is...


  • Phoenix, United States State of Arizona Full time

    For more than a half-century, the Arizona State Retirement System (ASRS) has provided retirement, health insurance and long term disability benefits to employees of the state, counties, municipalities, universities, community colleges, school districts and other political entities. We are a top performing benefit plan administrator with a solid reputation...


  • Phoenix, United States Almost There: A Mom + Pups Rescue Full time

    **Position Summary**: The Medical Administrator is responsible for the administrative aspects of the medical department at Almost There Rescue. This role involves managing medical records, scheduling, and communication within the medical team and with external partners. The Administrator ensures efficient operation of the medical department and supports the...


  • Phoenix, United States GRAND CANYON HOME CARE Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. This is a full-time position with regular office hours. **Responsibilities**: - Maintain and organize files, both physical and...


  • Phoenix, United States Recovery Empowerment Ne Full time

    ** Under the supervision of the Administrative Manager, the individual is responsible for administrative duties and provides administrative support such as typing, scanning, filing and calendar updates, and reporting. Utilizes independent judgment to plan, prioritize, and organize diversified workload, and recommends changes in office practices or...

  • Asc Administrator

    6 days ago


    Phoenix, United States Anodyne Pain and Wellness Solutions Full time

    **PURPOSE**: The role of an ASC Administrator & Coordinator is to drive productivity and efficiency for the company’s **Ambulatory Surgery Centers**. From patient support services, to administrative duties, you ensure business is conducted in a timely manner that provides our patients with a seamless experience. In order to support the treatment plan of...