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Asc Administrator
4 months ago
**PURPOSE**:
The role of an ASC Administrator & Coordinator is to drive productivity and efficiency for the company’s **Ambulatory Surgery Centers**. From patient support services, to administrative duties, you ensure business is conducted in a timely manner that provides our patients with a seamless experience. In order to support the treatment plan of our patients, you will manage the ASC staff, follow and enforce compliance protocols, contribute to process improvement, and coordinate the front office. **If you have administrative & ASC experience, we want to hear from you**
- **This role requires travel on the following schedule**:_
- _**Monday - 2629 N Scottsdale Road, Suite 100 Scottsdale, AZ 85257**_
- _**Tuesday - Thursday - 20045 N 19th Ave Ste 3, Phoenix, AZ 85027**_
- _**Friday - 7102 E Acoma Drive Scottsdale, AZ 85254**_
**ACCOUNTABILITIES AND JOB ACTIVITIES**:
**General Administrative Responsibilities**
- Work closely with all staff members to ensure that SOPs and protocols are followed appropriately.
- Collaborate with the Director of Nursing to avoid equipment, staff or supply conflicts.
- Manage mail batches for both Ambulatory Surgery Centers. Includes but not limited to: scanning and delegating invoices to A/P and the corporate controller, EOBs to the revenue cycle team, tracking remittances as well as credit card payments to be processed.
- Manage banking responsibilities on behalf of the ASCs. The Administrator will ensure that the payment log is accurate and up to date for both ASCs to aid in revenue cycle management.
- Assists the Director of Nursing with staff scheduling when needed.
- Works alongside the Director of Nursing to ensure that the EHR is fully updated and follows documentation requirements. Examples include auditing the shared drive for uploaded procedure documents and signatures and making needed corrections known to the appropriate parties.
- Provides accurate records of payroll to corporate and payroll teams. Involved as an approver in cases of payroll corrections.
- Assist in the digitization of admin forms through FormsDr for both ASCs.
- Participation in leadership meetings. Actively supports organizational initiatives and strives for timely improvements in daily operations. Prioritizing cost efficiency and clinical safety.
- Scan and upload charts into the billing portal, following the packet, daily G codes, and anesthesia protocols.
- Maintain accuracy of procedure log book daily.
- Support the training and development of new and existing employees of both surgery centers with the help of the Director of Nursing.
- Support the coordination of compliance drills and safety training with the help of Human Resources and the Director of Nursing.
**Responsible for Patient Coordination**
- Front desk reception, patient check in & out.
- Insurance verification, delegation of auth processing, and scheduling procedures.
- Discuss benefits eligibility with patients.
- Scrub, prep and print schedule for th PSC
- Process patients payments, such as deductibles and copays.
- Back up all patient charts onto the flash drive.
- Procedure and surgical case authorizations.
- Patient Scheduling.
- Conduct follow up calls, scan and upload into EHR.
- Scheduling of follow up appointments.
**Responsible for managing Procedure Documents**
- Scan all documents daily
- Master Form Packets and Credentialing. Maintain record backups as we are transitioning to electronic form
- Adv Directive (first time)
- Notice of privacy practice (first time)
- ABN if it applies
- Maintain accuracy of Implant logs and invoices
- Clinical records for procedure per DOS
- Conducting final chart review before scanning into EMR record, sending missing signature flags to Director of Nursing
- Other documents as required
**JOB SCOPE AND WORK ENVIRONMENT**:
- Confidential information
- Extended time sitting at a desk, utilizing a keyboard and multiple monitors
- High stress environment due to turnaround requirements
**Patient Privacy HIPAA**
- Protection of patient privacy
- Patient records and EMR are for treatment use only
**The statements in this job description are intended to describe the essential nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.**
**JOB REQUIREMENTS**
**MINIMUM LEVEL QUALIFICATIONS**
**(Typing and special machinery)**
- Knowledge of Electronic Medical Record **(eCW)**
- Good typing skills
- Good internet navigation skills
- Knowledge of instrumentation used in office (fax, credit card, copy)
- Knowledge of multi-line phone system
- Excellent Verbal and Written Communication skills
- Knowledge of pain management procedures
**EDUCATION AND EXPERIENCE (Degrees, years in profession)**
- 2+ years experience in medical office setting
- 2+ years' administrative experience
**- 2+ years' experience in pain management experience**
- 1+ procedu
