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Public Records Officer

4 months ago

Phoenix, United States Maricopa County Full time

Posting Date

05/24/24

Application Deadline

05/31/24

Pay Range

Full Pay Range: $22.00 - $35.00 Hourly

Job Type

Unclassified

Department

Recorder

About the Position

About Us

The Maricopa County Recorder’s Office is responsible for recording all documents required by law to be made public records. We are the leaders in using the latest technology to serve our community better. We continue to be at the forefront of e-government, with over 156,000,000 images available to be viewed by visiting our offices or on the Internet. Since 1999, we have accepted documents electronically, and currently, over 93% of all documents are submitted in this format.

We are looking forward to you joining what is considered by many to be the premier recording office in the country.

Proud to Offer- Perform work with a greater purpose- Tuition reimbursement- Exceptional work-life balance- Opportunities for growth and development within Maricopa County- Low-cost, high-value healthcare for you and your qualifying dependents- Paid vacation, sick time, and parental leave- Extensive wellness program, including healthcare premium discounts- Employee discounts for goods and services- Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day 1- Learn more at- Work With Us | Maricopa County, AZWe Require- Two years of professional administrative experience, including research and responding to public records requests, data entry, and invoicing- Associate degree in business administration, public administration, or a field related to the area of assignment- A combination of education and experience may be considered in substitution for the minimum qualifications

We Value- Bachelor’s Degree- Experience working in an agency or department of Maricopa County government- Five (5) years of experience with Microsoft Office products

Job Contributions- Conduct research and compile monthly reports of data related to the status of Public Records Requests- Process incoming public records requests from the public, media, elected officials, courts, and any individual or group seeking information and documents available under Public Records law- Utilize IT systems to organize and maintain documentation about public records requests and agency responses- Evaluate and provide recommendations directly to management as necessary regarding processes- Provide recommendations for quality improvement regarding public record requests or other areas- Maintain administration of all public records requests for both the Maricopa County Recorder’s Office and the Board of Supervisors’ elections team- Act as a liaison and respond to specific requests by researching, locating, retrieving, and delivering records or information, working in collaboration with other staff (as needed) and legal counsel- Develop and implement procedures, processes, guidelines, and controls to ensure accountability and compliance in meeting statutory public records requirements- Assist and provide information, assistance, and services to the public and employees- Review statutes, policies, procedures, and manuals related to public records law- Maintain and update operating procedures for records storage- Collaborate with units throughout the agency to improve data reliability and integrity- Communicate and interact with customers to provide effective customer service- Perform and coordinate redaction of confidential, exempt, and sensitive information- Prepare written cost estimates in connection with public records requests and invoice customers

Working Conditions- Routinely perform work in an office environment- The job requires being careful about detail and thorough in completing work tasks; reliable, responsible, and dependable in fulfilling obligations; consistent in meeting deadlines; able to handle project support problems in a timely manner; and self-prioritize work; and being courteous and displaying a professional demeanor

Selection ProcedureMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.