Part Tme Program Assistant

2 months ago

Chicago, United States Enlace Chicago Full time
Job DescriptionJob DescriptionDescription:

Enlace Chicago is dedicated to making a positive difference in the lives of the residents of the Little

Village Community by fostering a physically safe and healthy environment in which to live and by

championing opportunities for educational advancement and economic development.


Reports to: Resource Coordinator

Accountable to: Resource Coordinator and Community Schools Director

Communicates with: Resource Coordinators, School Staff, and Program Instructors

Informs: Resource Coordinator and School-based staff members

Status: 16 Hours/Week, Part-Time


We are hiring a Program Assistant to join our Community Schools.


Job Summary:

Enlace Chicago partners with nine neighborhood public schools in Little Village to transform them

into fun, safe, and innovative community-driven learning environments for youth and adults during

after school hours. A Community School extends its walls into the community by coordinating

classes, resources, events and opportunities for academic acceleration and intervention, arts and

cultural enrichment, sports and outdoor programming, summer youth opportunities, middle school tohigh school transition, post-secondary success and career exploration, health and wellness and adult education with family leadership opportunities.


The Program Assistant is an integral part of the community schools staff, as it has an organizational

and logistical component. The program assistant is responsible, along with the Resource Coordinator,

to maintain an organized database for afterschool programming in order to keep grant compliance.

The program assistant is responsible for attendance, timesheets, material requests, assisting with

program communications including creating fliers, announcements, emails, and other paperwork, in

order to assist the Resource Coordinator in after school programming logistics.


Duties & Responsibilities:


  • Manages daily timesheets and assists with payroll requirements for community school staff.
  • Collects and manages daily program attendance.
  • Maintains supplies and inventory lists.
  • Maintains an organized database using Excel and enters data into Cityspan.
  • Makes calls home and to participants as needed.
  • Maintains an organized workspace with documents, information, and schedules easily available.
  • Assists with designing, translating, and copying documents as needed.
  • Assists in grant compliance and evaluation measures across youth and adult programsincluding survey distribution, inputting, and recording.
  • Assists with payroll requirements.
  • Attends and assists with general school events.
  • Assists with other duties as assigned.


Requirements:

Qualifications:


  • Very organized with strong attention to detail.
  • Ability to take initiative, self-starter.
  • Strong oral and written communication skills.
  • Ability to work well on a team.
  • Positive attitude.
  • Punctual.
  • Strong documentation and records management skills.
  • Flexible schedule to be able to work during day and/or evening hours.
  • Computer literacy required.
  • Bilingual English/Spanish required.
  • Administrative experience preferred.
  • Experience working with youth preferred.

Enlace Chicago is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin, veteran or disability status.


Additional Requirements: Enlace Chicago staff are required to provide proof of vaccination or have an approved medical exemption prior to starting employment. If an approved medical exemption is obtained, weekly testing is required.


Deadline for submission: Open until filled.

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