Administrative Assistant

3 weeks ago


Falls Church, United States 4ES Corporation Full time

Position Location: DHA Headquarters

**Mental Health Branch Project Assistant Support for the Defense Health Agency(DHA)**

The Mental Health Branch Project Assistant shall perform the following duties:
Provide direct support to the Mental Health Branch as project assistant on all Mental Health Programs.

Navigate, retrieve/extract/utilize and manipulate information from data sets pertaining to AF Suicides from the DoD Suicide Event Report (DoDSER) to assist the branch in developing strategies for improving the AF Mental Health Program.

Interact with DoD suicide program staff members at all levels to become familiar with their unique requirements and assists in developing strategy recommendations to support and prioritize those requirements to obtain, validate and share information required for program success.

Provide additional administrative services to the Behavioral Health Branch such as updating recall rosters, reviewing taskers, submitting packages for routing, etc. as needed.

Assist in ensuring recognition of and compliance with protocol, rules, regulations and courtesies. Examples of which are military correspondence with higher headquarters, USAF Instructions as well as USAFR, and USAFNG regulations.

Coordinate in person as well as virtual conferences by establishing web links, booking hotels, tracking conference participants, maintaining lists of conference participants, designing master schedules for conferences and maintaining working groups post conferences.

Coordinate offsite events, order and oversee audio-visual as well as other equipment required and coordinate and ensure participants have appropriate lodging, conference space and equipment as required.

Receive and disseminate policies, regulations, directives, and guidance from Headquarters Air Force.

Distribute mental health programming advice to other service branches

within the DoD as well as other Air Force agencies (i.e. DHA, KX).

Assist the Mental Health Branch in validating data.

Prepare briefings, reports, bullet papers, or other supporting documentation for Mental Health Branch Personnel.

Coordinate TDYs for the Mental Health Branch staff utilizing the Defense Travel System.

Function as the transcriptionist for all meetings associated with the Mental Health Branch when in attendance

Perform other administrative and clerical duties in support of the office/organization.

**QUALIFICATIONS.** Mental Health Branch Project Assistant

Contractor personnel shall be able to demonstrate their expertise (i.e. medical databases, SharePoint, Knowledge Exchange).

Must be a fully qualified typist.

Minimum of two (2) years’ experience within the last five years working in a healthcare related field

Contract personnel shall read, understand, speak, and write English to include necessary medical terms

Minimum of two (2) years’ experience working with Air Force Medical System’s databases and models within the last five (5) years.

Contract personnel shall be proficient in Microsoft Office software, able to use various programs, such as Teams, Word, Excel, Access, PowerPoint, and Project to generate various products (i.e., tables of contents, import graphs or databases, create glossaries, align multiple columns, print document, identify files or make other notations at the top or bottom of each page, and create form letters and automatically merging these with mailing lists).

Pay: $55,000.00 - $60,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Air Force Medical System's Databases and Models: 2 years (preferred)
- Working in a Healthcare related field: 2 years (preferred)
- Microsoft Powerpoint: 3 years (preferred)
- Microsoft Excel: 3 years (preferred)

Work Location: In person



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