Administrative Assistant

1 week ago


Towson, United States Bridging Gaps Through Positive Solutions (BGTPS) Full time

**Position: Administrative Assistant**

**PROGRAM**:Outpatient Mental Health Clinic

**EXEMPT/NON-EXEMPT: Exempt**

**WORK SCHEDULE**: Monday-Friday

**SUMMARY OF POSITION RESPONSIBILITIES**:
The primary function of the Intake Coordinator/Administrative Assistant is to coordinate the referral process and assist with office operations to ensure efficiency and compliance with company policies. The role is vital in working with clients and staff to ensure a smooth flow of day to day operations while providing exceptional customer service.

**Scheduled Duties**:

- Provide information to and address inquiries from clients and support system about program services, intake processes, and eligibility
- Manage all referrals and documentation which includes screening intake requests, preparing intake packets, obtaining authorizations, checking EVS for active coverage, sending and receiving medical releases.
- Assist clients and providers in closing authorizations as warranted
- Communicate with clients, providers, and therapists regarding referral status
- Maintain a referral tracker daily by updating intakes and client status
- Input client information into EMR to activate, provide needed data, and/or discharge clients
- Provide census and data reports from the EMR as requested
- Research and assist in absolving program authorization issues from Medical Assistance
- Maintain, update, and distribute staff tracking sheets, lists, etc
- Collaborate and communicate with stakeholders and referral sources regarding referral information and process
- Verifying insurance coverage and co-payment information for commercial insurance clients
- Manage phone calls for the office including upper management and incoming and outgoing correspondence
- Assist with scheduling appointments and reminders, follow-ups, etc.
- Opening and Closing the Office
- Distribute chart audit documents to staff
- Document all correspondence in EMR
- Conduct outreach to new and current clients
- Any other duties as assigned

**SKILLS**:

- Effective written, oral communication skills and interpersonal abilities
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and Google Workspace

**EXPERIENCE**:

- Bachelors Degree or equivalent experience
- Office Administration: 2 years

Pay: $35,000.00 - $40,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance

Medical specialties:

- Psychiatry

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (required)

**Experience**:

- Office Administration: 2 years (preferred)

Work Location: In person



  • Towson, United States Core 9 Concepts Full time

    Job DescriptionJob DescriptionWe are now hiring a self-motivated, energetic individual to fill our multi-functional Administrative Assistant position! We are one of the leading full-service marketing & client acquisition firms in the Towson area, and we specialize in marketing & sales for a variety of clients through targeted campaigns. We have recently...

  • hr administrator i

    3 weeks ago


    Towson, Maryland, United States State of Maryland - DPSCS OSEC Administrative Services Full time

    GRADE18 \r LOCATION OF POSITION6776 Reisterstown Rd,\rBaltimore, MD\r POSITION DUTIESThe main purpose of this job is to assist the Deputy Chief of Human Resource with special projects for the Recruitment and Background Investigation Units. These projects will require extensive professional HR knowledge of the State Personnel Management System (SPMS) and the...

  • hr administrator i

    1 month ago


    Towson, Maryland, United States State of Maryland - DPSCS OSEC Administrative Services Full time

    GRADE18 \r LOCATION OF POSITION6776 Reisterstown Rd,\rBaltimore, MD\r POSITION DUTIESThe main purpose of this job is to assist the Deputy Chief of Human Resource with special projects for the Recruitment and Background Investigation Units. These projects will require extensive professional HR knowledge of the State Personnel Management System (SPMS) and the...


  • Towson, Maryland, United States State of Maryland - Office of Administrative Hearings Full time

    IntroductionThe Maryland Office of Administrative Hearings (OAH)\rin Hunt Valley, MD is seeking applicants for a full-time Administrative Officer\rI position within our Operations Department.\rOperations is responsible for managing all aspects of administrative\rhearings delegated to OAH by more than 35 executive agencies of the State of\rMaryland.��...


  • Towson, United States Pelican Property Management Full time

    **About us** Pelican Property Management is a small business in OTHER. We are professional and agile, and our goal is to challenge the status quo in the property management business through innovation and communication. Our work environment includes: - Modern office setting - Growth opportunities - Lively atmosphere - Regular social events Job...


  • Towson, United States Peak Management LLC Full time

    Job DescriptionJob DescriptionPeak Management LLC is a privately owned, full-service property management company headquartered in Timonium, Maryland. We specialize in the development, construction, ownership, and management of multi-family and self-storage properties. Our current portfolio of 16 apartment communities (with over 2,700 apartments and...


  • Towson, United States Towson University Full time

    **Job Summary** Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to...


  • Towson, United States Pelican Property Management Full time

    **About us** Pelican Property Management is a small business in OTHER. We are professional and agile, and our goal is to challenge the status quo in the property management business through innovation and communication. Our work environment includes: - Modern office setting - Growth opportunities - Lively atmosphere - Regular social events Job...


  • Towson, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionJoin our clients dynamic team for a leading company dedicated to With a commitment to excellence and innovation, we strive to deliver exceptional to our valued clients/customers.Position Overview: We are seeking a detail-oriented and proactive Business Office Administrator to support our daily operations. The ideal candidate...


  • Towson, United States Bridging Gaps Through Positive Solutions (BGTPS) Full time

    **Position: Intake Coordinator/Administrative Assistant** **PROGRAM**:Outpatient Mental Health Clinic **EXEMPT/NON-EXEMPT: Exempt** **WORK SCHEDULE**: Monday-Friday **SUMMARY OF POSITION RESPONSIBILITIES**: The primary function of the Intake Coordinator/Administrative Assistant is to coordinate the referral process and assist with office operations to...


  • Towson, United States Towson University Full time

    Job Summary Towson University (TU) is one of the nation's top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate...


  • Towson, United States Vascular Surgery Associates Full time

    **Description** Administrative Assistants will manage telephone calls from patients and other doctor's offices. Utilize fax machine to send and receive orders. Schedule patient appointments through our EPM/ EHR system and provide the necessary support to other staff members where needed. **Requirements**: - Successful experience working in a service...


  • Towson, United States Grafton Firm, LLC Full time

    Job DescriptionJob DescriptionWe are looking for an experienced legal assistant who can help with assisting clients at our busy law firm. You’ll be responsible for client correspondence, including answering phone calls and emails, setting appointments, staying aware of upcoming deadlines, and reviewing sensitive documents. You’ll also assist with and...


  • Towson, United States Grafton Firm, LLC Full time

    Job DescriptionJob DescriptionWe are looking for an experienced legal assistant who can help with assisting clients at our busy law firm. You’ll be responsible for client correspondence, including answering phone calls and emails, setting appointments, staying aware of upcoming deadlines, and reviewing sensitive documents. You’ll also assist with and...


  • Towson, United States Peake Physical Therapy Full time

    **Position** We are hiring a full-time Administrative Assistant to support a busy outpatient physical therapy clinic focused on getting people back to their lives! We are looking for an energetic, detail-oriented, and customer-service oriented individual to perform these duties while helping craft the ultimate patient experience. - Two years medical office...


  • Towson, United States Towson University Full time

    **Job Summary** Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to...


  • Towson, United States Mary Kraft HR Full time

    Job DescriptionJob DescriptionJob Summary: Providing continuous support to the staff and administration. General duties include, but are not limited to typing, faxing, and filing.RequirementsHigh school diploma required; some college education preferred.Experience with electronic organization and task completion systems required (Microsoft Office Suite,...


  • Towson, United States Mary Kraft HR Full time

    Job DescriptionJob DescriptionJob Summary: Providing continuous support to the staff and administration. General duties include, but are not limited to typing, faxing, and filing.RequirementsHigh school diploma required; some college education preferred.Experience with electronic organization and task completion systems required (Microsoft Office Suite,...


  • Towson, United States Peake Physical Therapy Full time

    Job DescriptionJob DescriptionPositionWe are hiring a full-time Administrative Assistant to support a busy outpatient physical therapy clinic focused on getting people back to their lives! We are looking for an energetic, detail-oriented, and customer-service oriented individual to perform these duties while helping craft the ultimate patient experience. The...


  • Towson, United States Peake Physical Therapy Full time

    Job DescriptionJob DescriptionPositionWe are hiring a full-time Administrative Assistant to support a busy outpatient physical therapy clinic focused on getting people back to their lives! We are looking for an energetic, detail-oriented, and customer-service oriented individual to perform these duties while helping craft the ultimate patient experience. The...