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System Inventory Control Specialist Supply Chain

3 months ago

Lebanon, United States Dartmouth-Hitchcock Health Full time

Overview:
Monday - Friday 7:30am - 4pm.

Responsible for oversight and management of all distribution activities and functions, to include maintaining the inventory integrity of the supplies stocked in the central warehouse and throughout all D-HH sites.

**Responsibilities**:

- Inventory Management:

- Conducts all aspects of ordering, receiving, distribution, and warehousing of essential supplies across D-H system locations.
- Maintains and strives to continuously improve inventory systems to order, control, and stat/expedite supplies to enhance the fiscal management of the department.
- Adjusts item re-ordering points based on EOQ/TOC methodology.
- Assists in resolving inventory, product and stock issues as well as shipping and receiving issues directly with Supply Chain team.
- Leads cycle counts and annual physical inventory to verify accuracy and resolve product discrepancies, working with Supply Chain Technology to update system
- Collaborates with Supply Chain Management and system members to move to low unit of measure (LUM).
- Performs monthly re-slotting of product based on velocity.
- Assists in the setup of new par stocking locations to ensure efficiency, standardization and optimization.
- Analytics / Reporting:

- Develops and communicates reports based on inventory utilization and KPI’s by department, employee, item and turns. Tracks errors and designs improvement plans.
- Monitors department par levels and adjusts to appropriate levels based on historical ordering and emerging demand trends.
- Implements improvement processes and systems to reduce PAR levels, low product usage and minimize cost across supply locations.
- Analyzes inventory/product data and meet with departments to review PAR data and make recommendations.
- Collaborates with Supply Chain Management to create and update existing PeopleSoft reports as needed.
- Regulatory, Compliance, Pandemic:

- Supply Chain Liaison for FDA, Joint Commission and Dartmouth-Hitchcock Health (DHH) system to ensure compliance with all applicable policies.
- Collaborates with quality and clinical team members to ensure regulatory compliance for products with limitations and restrictions. Provides control over pandemic supplies.
- Responsible for recalls, alerts, substitutions and hazards to (RASH) committee when needed.
- Communicates with emergency management, safety department, state and local agencies and system members in regards to inventory and supply chain readiness.
- Develops standard working procedures related to product expiration date, lot number tracking, and rotation to ensure quality.
- Helps to develop and educate departments and system members on new regulatory policies and procedures. Ensures the consistency of training for supply chain staff across the continuum of care.
- Performs other duties as required or assigned.
- Rresponsible for accurate handling, distribution and inventory control of certain pharmaceutical and medical supplies

Qualifications:

- Associate’s degree with six (6) years’ experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends.
- Excellent verbal and written communication skills
- Ability to identify potential problems, investigate the cause, problem solve, and communicate procedural errors to appropriated Supply Chain and clinical staff.
- Flexibility and willingness to perform a combination of routine and non-routine functions under limited supervision.

Required Licensure/Certifications:

- None