Executive Assistant

3 weeks ago

Tucson, United States Tucson Jewish Community Center Full time

_**Mission Statement**_
The mission of the Tucson Jewish Community Center is to cultivate and enrich Jewish identity, ensure Jewish continuity, foster wellness, and broaden communal harmony.
- **Vision Statement**_
We strive to be an outstanding (perhaps the pre-eminent) Jewish Community Center in North America.
- **Service Pledge**_
We create community-based on Jewish values by providing the highest quality programs and services in a safe and secure environment for all people of all ages.

**Position**:Executive Assistant**
**Status: Full Time/Exempt**
Supervisor: President / CEO

**Summary**:
A primary function of this and every other job at the “J” is to ensure by whatever rational and legal means necessary that each member, guest and visitor leaves the “J” feeling just a little better than when they arrived.

Under the general supervision and direction of the Tucson J President and CEO, the Executive Assistant (EA) provides high-level administrative support to the CEO and additional members of the executive team as requested. The EA serves as a liaison for the CEO, Board of Directors, and other functions within the JCC, and supports effective governance by the Board through facilitating Board communications, preparing for meetings, recording minutes and retaining detailed and accurate records. The EA also supports our philanthropic efforts with preparing and processing donations, reports, donor records, and donation tax acknowledgment correspondence. This position may involve coordinating event logistics for projects relating to the CEO.

**Essential Job Functions**:
**1. Executive Support**
- Collaboratively manage scheduling for the CEO, with the CEO, and leverage CEO’s time by anticipating and proactively addressing needs and priorities
- Arrange travel logistics for CEO including accommodations, transportations, and itinerary preparation
- Develop and maintain systems to provide CEO with efficient and confidential access to information
- Draft and edit correspondence, presentations and reports on behalf of CEO as requested
- Conduct research and analysis to support CEO and Senior Leadership Team management and decision making
- Anticipate needs for new purchases in a cost effective and timely manner
- Support the Senior Leadership Team, committees, and/or task forces by attending meetings, taking notes, and providing follow-up on tasks and assignments
- Support the CEO in other projects and priorities as needed
- Liase with and set up meetings for donor on behalf of CEO
- Keep all credit card and reimbursement receipts and prepare expense reporting as needed.

**2. Board Support**
- Prepare for Board, committee, and/or task force meetings through timely provision of materials
- Support the CEO in producing Board reports, meeting agendas, and materials
- Coordinate Board, committee, and/or task force meeting logistics
- Attend Board, committee, and/or task force meetings, take minutes, and coordinate filing
- Compile and maintain Board, committee, and/or task force contact information and details

**4. Other administrative functions**
- Answers, screens, and notates incoming phone calls through operating multi-line telephone system, and directs inquiries appropriately
- Maintains an updated and accurate calendar in outlook and room reservation program
- Works with Insurance company on annual renewal policies and renewal Certificates of Insurance - Communicates with parties as needed on behalf of management to help facilitate day to day business matters
- Maintains and improves electronic and hard physical filing system for correspondence, business matters, and other related data
- Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed
- Inventories and orders office supplies and equipment as needed and directed
- Operates standard office equipment efficiently to include: multi-line telephone, facsimile machine, calculator, computer with printer, photocopy machine.
- Process invoices for various vendors and contractors in timely manner
- Assist in planning Annual Meeting, Longevity Awards and/or other events throughout the year
- Additional and various administrative support as needed.

**Knowledge, Skills and Abilities**:

- Associate's degree (A. A. / A. S.) or equivalent from two-year college or technical school; and two-five years related non-profit or business experience and/or training; or equivalent combination of education and experience.
- Strong experience using Microsoft Office Suite, SharePoint, Zoom, Adobe, and file sharing
- platforms such as Dropbox, and project management tools like Asana and Teamwork
- Data entry into database Daxko
- Marketing and branding experience using Canva
- Excellent written and oral communication skills
- Excellent interpersonal skills with the ability to work collaboratively with internal and external stakeholders
- Good judgment and strong in

  • Executive Assistant

    3 days ago

    Tucson, United States Gospel Rescue Mission Inc. Full time

    **Responsibilities & Duties** The Executive Assistant will provide high-level administrative support to the CEO and other Executive Team members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior...

  • Executive Assistant

    2 days ago

    Tucson, United States University of Arizona Full time

    **Posting Number** - req19670**Department** - Medicine Administration**Department Website Link**Location** - University of Arizona Health Sciences**Address** - 1501 N. Campbell Avenue, Tucson, AZ 85724 USA**Position Highlights** **Please Note: This posting has been updated to reflect multiple vacancies.** The College of Medicine-Tucson Medicine...

  • Executive Assistant

    2 weeks ago

    Tucson, United States Lloyd Construction Company, Inc. Full time

    **Job Summary**: Lloyd Construction Company is looking for an Executive Assistant that will provide high-level administrative support to the Leadership Team of Lloyd Construction. The Executive Assistant plays a crucial role in supporting executives by handling administrative tasks and ensuring efficient communication within the organization. You will work...

  • Executive Assistant

    1 month ago

    Tucson, United States Indian Health Service Full time

    Locations: Tucson, AZ Type:Urban Salary Range:$23 to $31 / Per Hour Open Period:1/1/2024 until filled Summary:The Tucson Indian Center has been an active and influential member of the Urban Native American Community for more than 60 years. Our dedication to the growth and development of Native Americans is unprecedented and the drive and commitment of...

  • Executive Assistant

    2 weeks ago

    Tucson, United States Community Health System Full time

    Job Description This is a Full Time, 8am-4pm M-F Shift, Executive Assistant position supporting Houghton Hospital! Position Purpose: Provides confidential administrative support top officers/administrators. Performs diversified administrative and office management functions including exercise of discretion and independent judgment. Position...

  • Executive Assistant

    2 days ago

    Tucson, United States Community Health System Full time

    Job Description This is a Full Time, 8am-4pm M-F Shift, Executive Assistant position supporting Houghton Hospital! Position Purpose: Provides confidential administrative support top officers/administrators. Performs diversified administrative and office management functions including exercise of discretion and independent judgment. Position...

  • Executive Assistant

    2 weeks ago

    Tucson, United States Northwest Houghton Hospital Full time

    This is a Full Time, 8am-4pm M-F Shift, Executive Assistant position supporting Houghton Hospital!Position Purpose:Provides confidential administrative support top officers/administrators. Performs diversified administrative and office management functions including exercise of discretion and independent judgment.Position Qualifications/Minimum...

  • Executive Assistant

    2 days ago

    Tucson, United States Northwest Houghton Hospital Full time

    This is a Full Time, 8am-4pm M-F Shift, Executive Assistant position supporting Houghton Hospital!Position Purpose:Provides confidential administrative support top officers/administrators. Performs diversified administrative and office management functions including exercise of discretion and independent judgment.Position Qualifications/Minimum...

  • Executive Assistant

    1 week ago

    Tucson, United States Community Food Bank of Southern Arizona Full time

    **Function**: This position provides executive level support to increase the effectiveness of the Chief People and Culture Officer and Chief Operations Officer (COO) at the Community Food Bank (CFB). This position is an integral part of the CFB team focusing on achieving our mission by assisting the Chief People and Culture Officer and the COO. They will be...

  • Executive Assistant

    3 days ago

    Tucson, United States Girl Scouts of Southern Arizona Full time

    **Classification**: Full time, exempt **Accountable to**: CEO *** The Executive Assistant supports the CEO in all areas of Council administration and governance. They assume day to day responsibilities for projects and tasks that originate from the CEO’s office. They create and maintain cross-departmental relationships to enable leadership...

  • Executive Assistant

    3 weeks ago

    Tucson, United States Rob's Roofing & Remodeling Full time

    Job DescriptionJob DescriptionWe are looking to hire an Executive Assistant to join our team! You will be responsible for overseeing the administrative activities of the branch.Responsibilities:Manage records and informationPlan and maintain work facilitiesProvide administrative assistance to management teamData EntryPerform other office tasks (replenish...

  • Executive Administrative Assistant

    2 days ago

    Tucson, United States Aaron and Co Full time

    Job DescriptionJob DescriptionAre you an excellent planner and organizer? We’re hiring an Executive Assistant to provide administrative support to the Owner and team to help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal...

  • Executive Administrative Assistant

    4 days ago

    Tucson, United States Aaron and Co Full time

    **Compensation**: $22 - $27 hourly **Responsibilities**: **General Support** - Answer phones, schedule appointments, engage with clients, and handle basic bookkeeping tasks. - Prepare financial statements, reports, memos, invoices, and other documents; research and collect data for document preparation. - Complete special projects, including creating...

  • Real Estate Executive Assistant

    2 months ago

    Tucson, United States Vallee Gold Team - Long Realty Full time

    Dynamic Real Estate Executive Assistant If you possess experience in real estate and enjoy marketing, and helping TEAM GROW, and are adept at initiating client calls and outreach, take pleasure in social interactions, and are skilled in completing tasks efficiently, your expertise is sought after. Proficiency in Google Sheets, Slack, and various team...

  • Executive Assistant

    2 days ago

    Tucson, United States Tucson Medical Center Full time

    **SUMMARY**: **Provides advanced, diversified and confidential administrative support to Executive Team. Performs work requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.**: **ESSENTIAL FUNCTIONS**: **Exhibits excellence in customer service through appropriate attitude and interaction with all patients,...

  • Executive Assistant

    2 weeks ago

    Tucson, United States Tucson Medical Center Full time

    Tucson Medical Center is currently recruiting for an Executive Assistant to support our VP of Ancillary Services and to manage the front desk of our Executive Administrative Suite. The VP of Ancillary Services will cover several clinical and non-clinical departments such as pharmacy, food/nutrition, cath lab, imaging etc. The EA support will include heavy...

  • Real Estate Executive Assistant

    2 months ago

    Tucson, United States Vallee Gold Team - Long Realty Full time

    Job DescriptionJob DescriptionDynamic Real Estate Executive AssistantIf you possess experience in real estate and enjoy marketing, and helping TEAM GROW, and are adept at initiating client calls and outreach, take pleasure in social interactions, and are skilled in completing tasks efficiently, your expertise is sought after. Proficiency in Google Sheets,...

  • Real Estate Executive Assistant

    2 days ago

    Tucson, United States Vallee Gold Team - Long Realty Full time

    Job DescriptionJob DescriptionDynamic Real Estate Executive AssistantIf you possess experience in real estate and enjoy marketing, and helping TEAM GROW, and are adept at initiating client calls and outreach, take pleasure in social interactions, and are skilled in completing tasks efficiently, your expertise is sought after. Proficiency in Google Sheets,...

  • Data Analyst

    1 month ago

    Tucson, United States D & L Supply Company Full time

    **Job description** D & L Supply is looking for an individual who enjoys sifting and sorting through data to establish trends and anomalies to report back to the executive level management team, to assist in making better business decisions. **Essential Duties and Responsibilities** - Sift through data and create reporting. - Create presentations and...

  • Executive Assistant, Department of Neurosurgery

    2 weeks ago

    Tucson, United States University of Arizona Full time

    Perform multifaceted executive responsibilities to support the department chair, faculty members, and the overall operations of the Department of Neurosurgery. Prepare and disseminate complex reports, presentations, and background materials for leadership and leadership meetings.Serve as the department Promotion and Tenure Coordinator.Serve as primary point...