Executive Assistant
3 weeks ago
Locations: Tucson, AZ
Type:Urban
Salary Range:$23 to $31 / Per Hour
Open Period:1/1/2024 until filled
Summary:The Tucson Indian Center has been an active and influential member of the Urban Native American Community for more than 60 years. Our dedication to the growth and development of Native Americans is unprecedented and the drive and commitment of our employees is unmatched. We would love for you to consider adding your unique talents, skills, and knowledge to our staff. We look forward to getting to know you and what it is that drives you to assist this population.
More info about area:
Job Announcement Flyer:
Duties:Nature of Work: • Support the Executive Director and provide additional support to Executive Team and Board Members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. • Provides project management to special details as assigned by the Executive Director. • Maintain and refine internal processes that support the Executive Director and Department Directors as needed, and coordinate internal and external resources to expedite workflows. • Manage internal and external communication by receiving, evaluating, and forwarding emails and phone calls as necessary. • Plan and orchestrate work to ensure the Executive Director's priorities are met, organizational goals are achieved, and best practices are upheld. Essential Functions: • Manage professional and personal scheduling for Executive Director, including agendas, mail, email, phone calls, client management, and other company logistics. • Coordinate complex scheduling and calendar management, as well as content and flow of information to Executive Director and Department Directors as needed. • Manage Executive Director's travel logistics and activities, including accommodations, transportation, and meals. • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database. • Maintain professionalism and strict confidentiality with all materials. • Organize, Prepare, and Distribute team communications as directed. • To coordinate all aspects of Quarterly Board Meetings, Site Visits, and Facility Development Events.
Qualifications:Required skills and qualifications: • Five or more years of experience in an administrative role reporting directly to executive management. • Excellent written and verbal communication skills to include proofreading and editing skills. • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects. • Excellent computer skills to include the use of Microsoft Office Suite and the ability to create and schedule virtual meetings. • Ability to maintain confidentiality of information related to the company and its employees. • Flexible team player, willing to adapt to changes and unafraid of challenges. Preferred skills and qualifications: • Associate and Bachelor's Degree a plus. • Experience working directly with executive leadership, boards, donors, or in fundraising/stewardship roles; past work in meeting/event planning and/or volunteer management a plus. • Experience in working with bilingual communities and urban Native American community organizations. • Ability to work in a fast-paced leadership environment with substantial workload assignments. • The ability to understand and work with organizational budgets. • A strong comfort level dealing with Local, State, and Federal Agencies, particularly those agencies pertaining to Native American policies. Additional Requirements: • Must possess valid Arizona Driver's License • Must pass Driver Insurance Carrier's requirements • Must obtain a HIPAA certification within 2 weeks of hire. • Must obtain certifications in Cardio Pulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid within 3 months of hire. • Must pass Arizona DPS Fingerprint Clearance (Class I & II) • Must pass and submit to periodic/random drug testing
Work Type:Permanent, Full
Announcement #:TIC- 1000-01
-
Executive Assistant
1 month ago
Tucson, United States TEEN CHALLENGE OF ARIZONA INC Full timeTo assist the Executive State Director in the administration of the statewide program by performing assigned duties. - Receive and route messages and phone calls for the Executive Director. - Type correspondence, and reports and perform general office duties, as required. - Prepare the following for Full Board, Executive Board, Center Director Meetings, and...
-
Executive Assistant
7 days ago
Tucson, United States Tucson Jewish Community Center Full time_**Mission Statement**_ The mission of the Tucson Jewish Community Center is to cultivate and enrich Jewish identity, ensure Jewish continuity, foster wellness, and broaden communal harmony. - **Vision Statement**_ We strive to be an outstanding (perhaps the pre-eminent) Jewish Community Center in North America. - **Service Pledge**_ We create...
-
Executive Assistant
4 days ago
Tucson, United States Rob's Roofing & Remodeling Full timeJob DescriptionJob DescriptionWe are looking to hire an Executive Assistant to join our team! You will be responsible for overseeing the administrative activities of the branch.Responsibilities:Manage records and informationPlan and maintain work facilitiesProvide administrative assistance to management teamData EntryPerform other office tasks (replenish...
-
Real Estate Executive Assistant
1 month ago
Tucson, United States Vallee Gold Team - Long Realty Full timeDynamic Real Estate Executive Assistant If you possess experience in real estate and enjoy marketing, and helping TEAM GROW, and are adept at initiating client calls and outreach, take pleasure in social interactions, and are skilled in completing tasks efficiently, your expertise is sought after. Proficiency in Google Sheets, Slack, and various team...
-
Executive Assistant
2 days ago
Tucson, United States Tucson Medical Center Full timeTucson Medical Center is currently recruiting for an Executive Assistant to support our VP of Ancillary Services and to manage the front desk of our Executive Administrative Suite. The VP of Ancillary Services will cover several clinical and non-clinical departments such as pharmacy, food/nutrition, cath lab, imaging etc. The EA support will include heavy...
-
Data Analyst
4 weeks ago
Tucson, United States D & L Supply Company Full time**Job description** D & L Supply is looking for an individual who enjoys sifting and sorting through data to establish trends and anomalies to report back to the executive level management team, to assist in making better business decisions. **Essential Duties and Responsibilities** - Sift through data and create reporting. - Create presentations and...
-
Tucson, United States University of Arizona Full timePerform multifaceted executive responsibilities to support the department chair, faculty members, and the overall operations of the Department of Neurosurgery. Prepare and disseminate complex reports, presentations, and background materials for leadership and leadership meetings.Serve as the department Promotion and Tenure Coordinator.Serve as primary point...
-
Client Executive
4 weeks ago
Tucson, Arizona, United States Marsh McLennan Agency Full timeThe Client Executive position is responsible for assisting Sales Executives in securing new business and in retaining renewal business for the agency on select accounts determined by premium size or complexity.Principal Duties and Responsibilities Responsible for the oversight and coordination of new business exposure analysis; coverage program design and...
-
Executive Steward
2 weeks ago
Tucson, United States HEI Hotels & Resorts Full timeAssist and lead the Stewarding Team, Restaurant Outlets, and Director of Food and Beverage in the cleaning and organizing of the Food and Beverage Outlets. Responsibilities Maintain organization and ensure proper storage and cleaning of all rolling s Steward, Executive, Restaurant, Hotel, Cleaning
-
Outside Sales Executive
4 days ago
Tucson, United States Alphagraphicsfranchise Full timeNow Hiring an Outside Sales Executive Print is not dead!! Come join our team!! AlphaGraphics Commercial Printing Services has been a prominent printer of choice for over 40 years in the Tucson community. We have a diverse, engaged group of employees who provide our clients with outstanding customer service and quality design, direct mail, print and signage....
-
Executive Chef
4 weeks ago
Tucson, United States Ermanos Craft Beer Depot LLC Full timeJob DescriptionJob DescriptionWe are seeking an Executive Chef to join our team! You will thrive in a fast-paced environment and dedicate time to expanding our clientele base to establish the restaurant's brand and reputation. Responsibilities:Oversee day-to-day culinary operationsCoordinate food and kitchenware ordersCheck freshness and quality of...
-
1338 - Executive Administrative Assistant II
3 weeks ago
Tucson, United States Pima County, AZ Full timeREOPEN OPEN UNTIL FILLED Salary Grade: 14 Hiring Salary: $29.08 Per Hour Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The Pima County Administrator's Office seeks a motivated and personable professional to join our administrative support...
-
Outside Sales Executive
3 days ago
Tucson, United States AlphaGraphics Full timeNow Hiring an Outside Sales Executive Print is not dead!! Come join our team!! AlphaGraphics Commercial Printing Services has been a prominent printer of choice for over 40 years in the Tucson community. We have a diverse, engaged group of employees who provide our clients with outstanding customer service and quality design, direct mail, print and signage....
-
Executive Director
3 weeks ago
Tucson, United States PARK Senior Villas La Canada Full timeJob DescriptionJob DescriptionPARK Senior Villas, an Assisted Living & Memory Care community is seeking an experienced Executive Director that holds an Arizona Assisted Living Manager's License. This position will be responsible for building census while managing the day to day operations. We are looking for a candidate that is self-determined, has...
-
Sales Executive
4 weeks ago
Tucson, United States Clinisys Full timeThe Sales Executive identifies and closes sales for the Clinisys of solutions within a define target list of prospects. As the individual who represents Clinisys to these prospective accounts and drives business order intake, this person should be a self-starting closer who can craft, manage, and execute on a large pipeline of new prospective business within...
-
Executive Director
1 month ago
Tucson, United States LEMAN ACADEMY OF EXCELLENCE INC Full timeOUR MISSION Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically. We purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment, and instill morals...
-
Executive Director
4 weeks ago
Tucson, United States LEMAN ACADEMY OF EXCELLENCE INC Full timeOUR MISSION Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically. We purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment, and instill morals...
-
Client Executive
3 weeks ago
Tucson, United States Marsh & McLennan Companies, Inc. Full timeThe Client Executive position is responsible for assisting Sales Executives in securing new business and in retaining renewal business for the agency on select accounts determined by premium size or complexity. Principal Duties and Responsibilities * Responsible for the oversight and coordination of new business exposure analysis; coverage program design...
-
Client Executive
3 weeks ago
Tucson, United States Clark Insurance Full timeCompany: Marsh McLennan Agency Description: The Client Executive position is responsible for assisting Sales Executives in securing new business and in retaining renewal business for the agency on select accounts determined by premium size or complexity. Principal Duties and Responsibilities * Responsible for the oversight and coordination of new...
-
Assistant Manager
4 days ago
Tucson, United States Arby's Full timeAssistant Manager **Job summary** The position is responsible for assisting the general manager in the daily operation of the restaurant. **Summary of essential job functions** - Manages the entire restaurant operation in absence of the general manager. - Assists the general manager in ensuring that the restaurant is fully staffed, operational, clean, and...