Administrative Supervisor/executive Assistant

4 weeks ago


Riverside, United States Riverside County Transportation Commission Full time

Salary Range: $7,272 - $9,817 per month effective July 11, 2024
Application Deadline: May 22, 2024

The Riverside County Transportation Commission (RCTC/Commission), established through California State law, oversees funding and coordination of all public transportation services within Riverside County. The Commission’s responsibilities have grown in the over 41 years since its inception from coordinating highway and transit planning and identifying projects for state and federal funding to responsibility for all aspects of region-wide planning for Riverside County’s mobility and operating toll facilities. Join an amazing team at RCTC and help plan and deliver transportation solutions

**QUALIFICATIONS**:
**Required**: Equivalent to graduation from an accredited four-year college or university with major coursework in public or business administration, or a related field and five (5) years of increasingly responsible administrative experience, preferably in public sector.

**Licenses & Certifications**: None

**GENERAL DESCRIPTION**:
Under general direction, plans, directs, administers, supervises, and participates in the daily operations and activities of a variety of administrative functions and general services; evaluates the operations and activities of the assigned functions; recommends and implements policies, procedures, and practices. Supervises the work of administrative staff; provides highly complex and responsible support to the Deputy Executive Director and Executive Director; and performs other duties as required.

This is the full supervisory-level class that exercises independent judgment on diverse and specialized administrative functions and has significant accountability and ongoing decision-making responsibilities associated with the work. The incumbent organizes and oversees day-to-day administrative processing, and record keeping activities and is responsible for providing administrative support to the Administrative Services Director/Clerk of the Board and Executive staff in a variety of areas. This class is distinguished from the Administrative Services Director/Clerk of the Board in that the latter has full management authority in planning, organizing, and directing the full scope of professional administrative operations within the department.

**EXAMPLES OF TYPICAL JOB FUNCTIONS **(**_Illustrative Only_**)**:

- Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job._- Plans, organizes, assigns, supervises, and reviews the work of administrative support staff in the Department; trains staff in work procedures and processes; provides policy guidance and interpretation to staff; evaluates employee performance and works with employees to correct deficiencies; recommends and implements disciplinary procedures; assists in recruitment and selection.
- Monitors activities of the assigned work unit; determines and recommends staffing needs for assigned activities and projects; recommends improvements and modifications and prepares various reports on operations and activities, including workload and workflow statistics.
- Recommends and implements goals, objectives, policies, and procedures; establishes schedules and methods for assigned administrative functions.
- Performs confidential and highly responsible secretarial work for the executive team, sets meetings and maintains executive calendars. Arranges travel and reservations for executive team and staff members for meetings and conferences. Maintains records of executive’s expenses.
- Monitors the insurance tracking management system, including entering data, updating logs, contacting consultants, and verifying accuracy of data; processes fully executed agreements; updates correspondence, contracts, certificates, reports, and other documents in the Eden system; distributes procurement and contract records to appropriate staff as requested.
- Supervises and ensures that administrative staff provides a high degree of customer service to both internal and external customers.
- Oversees and provides administrative support to a department manager or supervisor by assisting with duties of an advanced, complex, and sensitive nature. Relieve administrative staff of routine personnel, budget, space utilization, and purchasing tasks when necessary.
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public agency administration; researches emerging products and enhancements and their applicability to RCTC needs.
- Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
- Performs other special projects or duties as assigned.

**KNOWLEDGE OF**:

- Practices and methods of office man



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