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Audit Administrative Assistant

3 months ago

Tampa, United States Thomas Howell Ferguson P.A. CPAs Full time

**Audit Administrative Assistant (Full-Time)**

**Thomas Howell Ferguson P.A. CPAs (THF)** is a growing, large regional, Top 200 public accounting firm with an ever-expanding reach locally, regionally, statewide, nationally, and internationally. Our firm holds membership with the RSM US Alliance and CPAmerica International, enabling us to collaborate and share ideas, and to have access to the latest resources, ideas, training, technology, and best practices as it relates to public accounting. Our CPAs are members of the American Institute of Certified Public Accountants (AICPA) and the Florida Institute of Certified Public Accountants (FICPA), in addition to several other key industry related trade associations. THF also received the “Best of Accounting Client Satisfaction” Award in 2024 from Clearly Rated. With 4 departments, 6 major industries, and over a dozen services offered, THF clients receive the “superior client service” that they deserve.

We are currently seeking an individual looking to take that **_next step_** in advancing their career path by accepting the engaging and fulfilling role as an **Audit Administrative Assistant** **in** our Tampa office**.**

**Job Summary**
- High school diploma or equivalent (required).
- Have earned an associate or bachelor’s degree (preferred, but not required).
- Two years’ experience working in a professional office environment.
- Possess excellent communications skills with the ability to professionally interact and communicate with individuals at all levels inside and outside of the firm.
- Strong attention to detail, and proficiency to established priorities and deadlines.
- Favors working in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Remains calm under pressure.
- Exceptional organizational skills and the ability to exercise independent judgment.
- Flexibility to work overtime on short notice, especially during peak season.
- Be able to type a minimum of 50 wpm.
- Understand office equipment including computers, printers, copiers, fax machines, scanners, telephone systems and binding machines.

**This is an in-person, working in the office position**. You’ll find that between our regular team meetings, firm retreats, participation in industry specific events, and our involvement in professional organizations, we are committed to staying connected as a team.

**We are looking to fill the Audit Administrative Assistant role immediately.**

**Some of the Essential Duties and Responsibilities**
- Provide direct assistance to the Shareholders, Directors and Senior Managers, primarily in the Audit department (this includes but is not limited to special projects, travel arrangements, CPE and conference registration, scheduling client meetings, and/or internal meetings with staff).
- Administrative Support to include preparation of client financial statements, internal and external memoranda, general correspondence and engagement letters
- Reviews, proofs, and edits documents prior to distribution.
- Creates and produces final PDF and hard-copy financial statements, agree-upon procedures, memos and engagement letters.
- Front office receptionist responsibilities to include greeting clients, directing incoming phone calls, set up of daily meetings and conference rooms as necessary.
- Reconcile and process expense reports for audit shareholders.
- Prepare administrative forms.
- Assist with scheduling of client workflow.
- Assistance with PowerPoint presentations.
- Coordinate client and administrative deliveries and pickup.
- Collects and distributes out-box mail for audit shareholders.
- Photocopies and scanning for staff and clients.
- Responds to routine telephone calls.
- Coordinates travel arrangements.
- Administrative support for outside consultants.
- Builds and updates industry-specific knowledge libraries.
- Updates all templates.
- Assists with the quality control of audit documents.
- Assists with conference registrations for audit department.
- Maintains master copies of client reports and financial statements.
- Assists the IT department setting up workstations for new team members and collecting and returning IT equipment upon team member departure.
- Assists the firm’s recruiting and retention efforts through administrative support for upcoming events, welcoming new hires to the office and other related tasks.
- In offices other than Tallahassee: orders and coordinates office-wide meals and treats, serves as the on-premises liaison between the firm and building management, scanning and assisting with reconciliations of the firm’s credit card(s), ordering office supplies, and assistance with parking permit assignments and/or validation of parking receipts.
- Other duties as assigned.

**Continuing Education & Professional Development Benefits**
- Education Tuition Reimbursement (college tuition, certifications)
- Leadership Development Training
- Business Development Traini