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Executive Assistant

4 months ago

Los Angeles, United States Skydance Full time

Skydance offers a dynamic, inclusive, and ever-evolving culture where innovative ideas are welcomed, and growth fostered. The partnership between unique creativity and technological advancements are demonstrated within each pillar of the company. At the heart of it all is a commitment to boldly entertaining and relevant storytelling.

While all Animation studios look to hire people who are creative and hard-working, Skydance Animation is specifically looking for pioneers who seek to push the limits of what the world’s most collaborative art form can achieve, and to give those pioneers the space and the resources to build a new studio that’s doing something different.

If you’ve ever dreamt of what the early days of Hollywood must have been like, of what it takes to roll up your sleeves and break new ground, figure out a new process, and to one day say, “I was there when it all began,” then welcome aboard**Responsibilities**:

- Manage multiple** **executive calendars including scheduling, coordinating, and arranging meetings and appointments
- Maintain a consistent awareness of executive priorities and strategically arrange/plan/rearrange days accordingly
- Screen and respond to incoming calls
- Arrange physical and/or virtual conference details, issue meeting requests and invitations, coordinate agendas and materials
- Organize detailed and extensive international travel plans and itineraries along with travel documentation and coordination
- Track and submit invoices and expense reports
- Prepare reports and presentations in PowerPoint, Excel, and MS Word as required
- Perform administrative duties such as filing, rolling calls, and preparing documents
- Compose and prepare confidential correspondence, reports, and other documents
- Create and maintain databases
- Attend meetings and note-take, timely distribution to appropriate parties following
- Handle multiple tasks simultaneously, prioritize workload efficiently, meet strict deadlines for tasks and assignments, and be assertive when necessary
- Demonstrate good judgment and the ability to deal with confidential and sensitive issues and information
- Assist with the planning and execution of company events
- Confidence to jump in and take on new tasks
- Other ad hoc duties as required

**Qualifications**:

- At least 1-year as an assistant within entertainment; experience at an animation studio a plus; agency experience a plus
- Highly Proficient with MS software including Word, Excel, and PowerPoint; Keynote a plus
- Excellent problem-solving skills, attention to detail and follow-through
- Resourceful, proactive, reliable, and assertive when necessary
- Ability to handle multiple tasks simultaneously, prioritize workload, and meet deadlines under pressure
- Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, and internal and external senior management
- Organized and detail oriented with the ability to manage multiple high priorities, the ability to appropriately prioritize work, proactively anticipate, and manage time efficiently
- High level of integrity and discretion with confidential information
- Familiar with a variety of industry concepts, practices, and procedures a plus
- Knowledge of creative, production, post-production processes and related workflows a plus
- Desire to be a career executive assistant or grow within animation

Animation

Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.

Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.

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