Membership & Events Coordinator

3 weeks ago

Chicago, United States Hispanic American Construction Industry Association (HACIA) Full time

Founded in 1979 as a non-profit 501 (c) (6) organization, the Hispanic American Construction Industry Association (HACIA) is a construction advocacy, training, and membership organization. With over 300 members, HACIA provides a range of technical and supportive services to assist minority, women, veteran, and disadvantaged business enterprises (M/W/V/DBE) in addition to workforce development training in the construction and professional services industries. HACIA believes that all qualified construction businesses and individuals should have equal access to opportunities and education; and, therein, strives to build diversity and inclusion that strengthens the industry. HACIA’s mission focuses on ensuring the equitable participation of its members and inclusion of diverse business practices in the construction industry, while also promoting growth, quality of work, professionalism, and integrity.

Position Summary:
The Membership and Events Coordinator manages membership recruitment, retention, and engagement efforts and coordinates and executing events that enhance the member experience. This role requires strong organizational, communication, and interpersonal skills to effectively engage with current and prospective members and ensure the successful planning and execution of events.

Essential Duties and Responsibilities:
This position will require you to be able to complete the following essential duties, though this is not an exhaustive list and HACIA may amend this job description at any time and at its discretion:
Membership Management
- Collaborate and assist with developing and implementing strategies to recruit new

members and retain existing members.
- Manage and maintain membership database, ensuring accurate and up-to-date records.
- Prepare and distribute membership materials, including welcome packets, renewal notices, and newsletters.

Member Engagement
- In collaboration with the Membership Manager plan and execute member engagement activities and programs.
- Assist in conducting surveys and gather feedback to understand member needs and preferences.
- Develop and maintain relationships with members to foster a sense of community and belonging.
- Support with organizing networking opportunities and facilitate member-to-member connections.

Event Coordination
- Collaborate and assist with planning and execute various events, including conferences, seminars, workshops, and social gatherings with the Membership and Event’s Team.
- Assist with developing event concepts and themes in alignment with organizational goals.
- Coordinate event logistics and assist with catering, and audiovisual needs.
- Coordinate event marketing and promotion efforts to ensure high attendance and engagement.
- Handle on-site event coordination, including registration, setup, and teardown.

Marketing and Communications
- In collaboration with the marketing team, create and distribute marketing materials, promotional campaigns, and communications to promote membership and events.

Administrative Support
- Maintain organized records of membership and event activities.
- Prepare reports and presentations for management and board meetings.
- Assist with budget preparation and expense tracking for membership and events.

Competencies:
To perform the job successfully, an individual should demonstrate the following.

Achievement Focus - Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence. Recognizes and acts on opportunities. Sets and achieves challenging goals. Takes calculated risks to accomplish goals.

Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

Planning and Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently and is well organized.

Problem Solving - Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. HACIA is committed to accommodating applicants and employees with qualifying disabilities requiring reasonable accommodations to the extent possible. HACIA will follow all applicable federal, state, and local laws as they relate to reasonable accommodation of individuals with disabilities and their capabilities to perform essential job duties.

Education/Experience:

- Bachelor's degree from four-year college or university; or two to four years related experience and/or training; or equivalent combination of educati

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