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Travel Coordinator

4 months ago

Oviedo, United States C3 Pathways, Inc. Full time

_**Most of us need to work, but what if that work made a real difference in people’s lives?**_

C3 Pathways, the national standard in Active Shooter Incident Management, is hiring a full-time, in-office, Travel Coordinator.

At C3 Pathways, we show Police, Fire, and EMS how to be faster, work together as one team and save every life that can be saved. Supported by a team in our Oviedo, Florida office, our instructor cadre travels across the country teaching the skills needed to save lives during Active Shooter and hostile events.

The Travel Coordinator is not a sales position and does not rely on advertising or cold calls. This entry-level position will be responsible for all company travel and transportation plans, including air, hotel, vehicle, and other transportation issues. This position will also manage the class delivery calendar, communicating with instructors and staff to ensure proper coverage and logistics; review expense reports for accuracy; and assist in the daily operations of the company. _**Resume and cover letter are required**_.

**Responsibilities.**

Responsibilities include, but are not limited to:

- Organize travel plans for coordinated arrivals from multiple locations
- Arrange and book air, car, hotel, and ground transportation
- Finalize itineraries and generate travel documents
- Perform routine checks of ongoing travel reservations
- Troubleshoot real-time travel and staffing issues
- Possess and maintain knowledge of airline booking processes, fare requirements, frequent flyer programs, TSA security programs, refund/credit management, etc.
- Maintain system of required documents for ease of retrieval
- Communicate with training directors to address scheduling needs
- Calendar management
- Review and approval of expense reports for accuracy and adherence to company policies
- General office duties: filing, mailing, answering phones and other tasks as needed
- Strong organizational and time management skills
- Other duties as assigned

**Requirements.**
- Attention to detail
- Effective problem-solving skills
- Strong written and verbal communication skills
- Ability to plan ahead, set priorities, and organize
- Team-oriented mindset
- Capacity to quickly grasp new concepts, efficiently integrate new skills, and adapt to changing circumstances

Preferred requirements:

- Bachelor’s degree in hospitality management, travel and tourism, or related field _**OR **_equivalent experience (1-3 years) in the travel industry or a related field of work
- Experience coordinating and booking travel

**Pay**
- $20 - $23 / hour (commensurate with experience)
- Position is paid hourly on a bi-weekly basis

**Schedule**
- 8:30am - 5:00pm
- Monday thru Friday

**Benefits**
- Health Insurance Reimbursement Program
- 401(k) Matching
- Paid Time Off
- 6 Paid holidays

**Work Location**
- In person

NOT remote

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k) matching
- Health insurance
- Paid time off

Schedule:

- 8 hour shift

Travel requirement:

- No travel

**Experience**:

- Microsoft Office: 1 year (required)

Work Location: In person